PROJECTS ADMINISTRATOR

JOB ANNOUNCEMENT

PROJECTS ADMINISTRATOR

OFFICE OF PUBLIC SAFETY ADMINISTRATION

Grants

Number of Positions: 1

(Additional vacancies possible pending budget approval)

Starting Salary: $86,520.00

Applications for this position will be accepted until 11:59pm Central time on 05/04/2025.

Successful candidates must pass a drug screen and a background investigation. Persons offered employment must pass all pre-employment exams prior to appointment.

Under the direction of the Director of Grants Management, the Grants Project Administrator will actively and substantially contribute to the management of the entire public safety grants portfolio by gaining technical knowledge of all public safety grant programs and specialist-level knowledge of grants under their responsibility.

ESSENTIAL DUTIES

• Managing grants research specialist staff and directing functions, as required.
• Researching new opportunities based on needs acquired from strategy, planning, needs assessments and other conversations with the public safety departments.
• Conducting research to identify and assess sources of available grant opportunities provided through public and private agencies.
• Preparing summaries and providing recommendations to management on available funding opportunities for new or existing programs and initiatives to support or enhance department operations.
• Preparing grant applications and writing grant proposals, including the development and writing of the program narrative, budget and budget narrative, and developing timelines for program implementation.
• Reviewing completed grant applications to ensure proposed programs are in compliance with grantor's funding requirements.
• Accepting grant awards in accordance with City grant guidelines.
• Monitoring grant funded programs and working with program staff to monitor their implementation and to ensure compliance with funding source reporting requirements.
• Evaluating program proposals submitted by agencies for funding and making recommendations for the allocation of funds and the selection of agencies based on established criteria.
• Communicating with grantors.
• Attending workshops and seminars to enhance occupational skills and to gather information on available grant opportunities.
• Attending operational and administrative hearings to enhance their knowledge and understanding of public safety agency needs and operations.
• Representing the department at public hearings and community meetings regarding grant funded programs and project initiatives.
• Coordinating with other city departments in the set-up, administration, and implementation of grants.
• Assisting with audits by compiling required documents.
• Providing direct support and implementing the full grants management cycle from application to close-out.

Additional duties may be required for this position.

LOCATION: Office of Public Safety Administration

DIVISION: Grants

ADDRESS: 3510 S Michigan Ave

DAYS: Monday through Friday

HOURS: 9:00 am to 5:00 pm

THIS POSITION IS EXEMPT FROM THE CAREER SERVICE.

MINIMUM QUALIFICATIONS

Graduation from an accredited college or university with a bachelor's degree, plus five (5) years of grant administration, public safety, or project management work experience, or an equivalent combination of education, training, and experience.

NOTE: You must provide your transcripts or diploma at time of processing, if applicable.

SELECTION REQUIREMENTS

This position requires applicants to complete an interview, which will include a written exercise and/or a skills assessment test as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected.

For Information on our employees benefits please visit our benefits website at:

https://www.chicago.gov/city/en/depts/fin/benefits-office.html

For Information on our salary and title structure visit our classifications website at:

https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.

City of Chicago

Brandon Johnson, Mayor