DISTRICT CLERK - ASPHALT

BID/JOB ANNOUNCEMENT

DISTRICT CLERK - ASPHALT

CHICAGO DEPARTMENT OF TRANSPORTATION

Number of Positions: 1

(Additional vacancies possible pending budget approval)

Starting Salary: $51,960*; Grade: V-10

Applications for this position will be accepted until 11:59 pm CDT on Monday, May 5, 2025.

*NOTE: This title is on a step schedule and the salary range for the grade V-10 schedule is $51,960 - $87,480. New hires will start at the first step of $51,960 annually. The starting salary is non-negotiable.

These positions are open to the general public and to all current city employees covered under the terms of the City's collective bargaining agreement with LABORERS INTERNATIONAL UNION OF NORTH AMERICA LOCAL 1001 (BARGAINING UNIT 54).

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled "Currently employed by the City of Chicago"

2. Enter your employee ID (located on your pay stub labeled 'payee/employee number')

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Under supervision, perform a range of clerical, timekeeping and customer service duties to support an organization's (e.g., district or central office, bureau) work operations, and perform related duties

as required

ESSENTIAL DUTIES

* Monitor automated timekeeping records to ensure proper recording of employee swipes; identifies incomplete time records and requests edit sheets; and data enters information from

approved edit and time off forms to edit CATA records

* Review payroll registers to ensure records accurately reflect time worked and time off; sorts and distributes payroll checks; responds to employee inquiries on hours paid, vacation balances

and related payroll/timekeeping inquiries

* Generate various timekeeping reports from CATA including absenteeism, overtime and time off reports as requested by management

* Answer phones and responds to inquiries from the general public, aldermanic offices and city personnel, providing information on the status of service requests, and routing calls

* Provide customer service, receiving and processing requests for services, scheduling appointments, taking complaints, and forwarding emergency service requests to supervisors

* Prepare basic reports and maintains office files; gathers data, organizes, distributes, mails and files a variety of work records including overtime and personnel forms, work activity sheets,

productivity reports, and other work documents

* Perform data entry to maintain and update automated inventory control records, entering data from various source documents including supply and material requisitions and work orders

* Position in the Department of Transportation's Central Asphalt OR Concrete Offices review crew activity and job work sheets for accuracy and completeness; check and verify hours

worked by crew members, load or material ticket information, and the accuracy of activity codes, trucks

and equipment listed

* Enter data from asphalt crews' activity sheets into the Project Data System (PDS)

Additional duties may be required for this position.

LOCATION: 1501 West Pershing Road

HOURS: 7:00 am - 3:30 pm, Monday - Friday

THIS POSITION IS IN THE CAREER SERVICE.

MINIMUM QUALIFICATIONS

Two years of combined work experience performing clerical, customer service, inventory control, timekeeping or personal computer work

SELECTION REQUIREMENTS

This position requires applicants to successfully pass skills assessment test(s) and complete an interview. Test results will be sent out by the Department of Human Resources after test results have been compiled and analyzed. Applicants who receive a passing score on the test will be selected to interview. The interviewed candidate(s) receiving a passing score on the test and possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral interview, will be selected for hire.

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.

For Information on our employees benefits please visit our benefits website at:

https://www.chicago.gov/city/en/depts/fin/benefits-office.html

For Information on our salary and title structure visit our classifications website at:

https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.

City of Chicago

Brandon Johnson, Mayor