New

Admin Assistant - Banking/Financial - Downtown Seattle

TEKsystems
$24.50 - $26.00 / hr
life insurance, sick time, 401(k), retirement plan
United States, Washington, Seattle
Apr 26, 2025
Hiring for an Administrative Assistant - Downtown Seattle - $24.50 - 26/hr We are excited to announce an opportunity for an Administrative Assistant to join our team. We are a third-party recruiting firm dedicated to finding the best talent for our clients. We are currently seeking candidates who are passionate about providing exceptional administrative support and are eager to contribute to a dynamic team. We invite you to apply for this exciting opportunity and join our team. If you meet the qualifications and are interested in this role, please submit your application. We look forward to hearing from you! Pay: $24.50-26/hr Work Environment: * On-site within Downtown Seattle off of Pike St. * Working hours: 8:30 am - 5:00 pm. * 3-Month Contract - Possibility of Extension Application Process: * The first round of interviews will be held on May 7, 2025. * The expected start date is May 19, 2025. Position Summary: As an Administrative Assistant, you will perform a variety of administrative and clerical tasks, financial and human resources administration, and provide professional support to one or more Managers and their direct reports. You will ensure all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in the implementation of improvement opportunities, contributing to the effective and efficient operation of the business group. Key Responsibilities: * Lead the planning, coordinating, and implementing of department events. * Provide administrative and operational support within a large, diverse team including one or more executives. * Employ systems (e.g., customized exception reports, tracking reports) to manage information. * Integrate information from multiple sources to enable more efficient processes, enhanced analysis, and streamlined reporting. * Provide input into the planning and implementation of administrative programs. * Build effective relationships with internal and external stakeholders. * Gather and format data into regular and ad-hoc reports and dashboards. * Coordinate and monitor budgets and report on results vs. budget. * Provide coaching and mentoring to more junior administrative assistants. * Manage and monitor calendars and upcoming events, dispatch meeting invitations, book meeting rooms, and arrange for resources. * Develop and maintain a filing system; ensure business and operational reports, forms, and other documentation are readily available. * Support the development of tailored messaging, including writing, editing, and distributing communications. * Dispatch outgoing communications and answer central phone lines. * Process invoices for payment and prepare and log departmental expense claims and reports. * Make travel arrangements, booking flight/hotel reservations as needed. * Liaise with internal business units and external vendors for premises and building-related matters. * Maintain supplies inventory and track overtime, on-call claims, staff vacations, and absences. * Coordinate training requirements for staff. * Think creatively and propose new solutions. Must-Have Qualifications: * 2-4 years of administrative support experience. * Bachelor's degree. * Proficiency in Excel (pivot tables and graphs). * Experience in tracking expenses, calendar management, Outlook, reporting, and making travel arrangements. Preferred Qualifications: * Administrative experience in a financial services company. Additional Skills: * Strong verbal and written communication skills. * Excellent collaboration and team skills. * Analytical and problem-solving abilities. * Attention to detail and organizational skills. We reserve the right to pay above or below the posted wage based on factors unrelated to sex, race, or any other protected classification. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. This temporary role may be eligible for the following: * Medical, dental & vision * 401(k)/Roth * Insurance (Basic/Supplemental Life & AD&D) * Short and long-term disability * Health and Dependent Care Spending Accounts (HAS & DCFSA) * Transportation benefits * Employee Assistance Program * Time off/Leave (PTO, Vacation, or Sick Leave) Pay and Benefits The pay range for this position is $24.50 - $26.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: * Medical, dental & vision * Critical Illness, Accident, and Hospital * 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available * Life Insurance (Voluntary Life & AD&D for the employee and dependents) * Short and long-term disability * Health Spending Account (HSA) * Transportation benefits * Employee Assistance Program * Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Seattle,WA. Application Deadline This position is anticipated to close on Apr 30, 2025. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.