Registrar

Goodwill Western Missouri and Eastern Kansas
United States, Missouri, Kansas City
Apr 30, 2025
Organization Goodwill of Western Missouri & Eastern Kansas has a rich, 130+ year history, serving the community in Kansas City and the surrounding areas since 1894. Many people know Goodwill for our thrift stores, but few know the impact of the mission behind those stores. Generously donated items that are sold in our stores help fund the work we do supporting thousands of local job seekers overcome barriers to employment. We believe in the Power of Work and are proud to be a nonprofit organization committed to helping people obtain and keep employment through training, education, and other wraparound services. Summary/Objective The Excel Center Kansas City is an accredited, free high school serving Missouri residents age 21+ in the Kansas City area who want to earn a high school diploma. The school will eventually be located at Bannister Rd & Hwy 435 and provides students with transcript assistance, coaching and life/learning barrier assistance, and drop-in childcare with five terms per year. Opening in Fall 2025. The Registrar is responsible for all student academic recordkeeping for the Goodwill of Western Missouri and Eastern Kansas Excel Centers. This includes compiling, maintaining, and tracking student academic information and records for internal and external evaluation and/or use. The Registrar acts as the central records facilitator for permanent academic information on current and prior students. The role supports the instructional team in meeting the educational goals and adhering to all state of Missouri and accreditation academic standards. This role demonstrates behaviors consistent with our Mission, Vision and Values, on behalf of Goodwill of Western Missouri & Eastern Kansas. Essential Functions and Responsibilities Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Acts as the central records facilitator for permanent academic information on all students that meets all academic, accreditation, and state standards and requirements. Acts as the central records facilitator and liaison for Skilled Up Missouri jobs programs and accounting. Responsible for accurately supporting and recordkeeping of the instructional team scheduling and requirements. Responsible for ensuring accurate and effective student and scheduling recordkeeping for the Excel Center Kansas City. Acts as the subject matter expert for all school academic recordkeeping. Enter, organize, track, report, and manage student academic records related to registration, enrollment, attendance, scheduling, and grades of students for internal and external evaluation and decision-making and in the daily operation of educational departments. Manages, monitors, and maintains all new, current, and archived student information ensuring the data integrity in the student information system database. Collects, interprets, and examines data to identify root causes, evaluate actions, and continuously improve processes to achieve program goals. Enters student information system data including student demographics, academic history, transcripts, and testing information. Enters student grades, finalizes, and signs off on transcripts. Assists in graduation audits in conjunction with School Director. Maintain familiarity with Missouri Department of Education reporting and graduation requirements. Works in partnership with students and other schools to secure supplemental information such as transcripts or school reports to complete and maintain student files. Ensures compliance with administrative policies and procedures. Responsible for adhering to ethics, procedures, and protocol, including maintaining confidentiality, systems, and adheres to the Excel Center and Goodwill values. Supports and assists with students, community, and student outreach. Supports school success working with information, goals, and reporting to develop and implement school-wide goals around graduation outcomes, enrollment needs, student achievement, retention, etc. Sets and maintains a high-level of customer services with students, staff, and community. Participates in student recruitment, enrollment, and outreach efforts. May serve as substitute for school positions such as teacher or daycare. Develops personal professional/performance goals and action plans to reach goals. Reflects on prior goals and makes adjustments to professional practice and goals. Works with the team to make valued contributions in order to achieve the required goals and outcomes. Other duties as assigned. Qualifications The role will be a proven leader with the following: Associate or Bachelor's degree preferred in business administration, education, data management, or related field. At least one (1) to three (3) years of experience in student management systems administrative work, including organizing, tracking, and maintaining student records related to registration, enrollment attendance, scheduling and grades. Experience and working knowledge with education reporting and graduation requirements. Missouri Department of Education preferred. Demonstrated experience using G Suite Google Workspace and/or student information systems . Technical Proficiency and demonstrated working knowledge of MS Office (Word, Excel, Outlook, Powerpoint), and the internet is required. Excellent and appropriate communication skills as needed for a professional and academic environment using verbal, written, presentation, visual, non-verbal, digital and listening. The ability to deliver information to a variety of audiences. Organizational Aptitude: Excellent planning and organizing skills; ability to prioritize, multi-task, with extremely thorough attention to detail and follow-through. Has a passion for accuracy. Demonstrated ability to provide strong customer service with an effective unbiased, can-do, professional attitude. Demonstrated ability to successfully work independently and take initiative to manage to outcomes. Demonstrated ability to perform the role with a positive attitude, leadership and effective, appropriate and professional communication and demeanor. Commitment to mission of the organization. Experience and/or demonstrated ability working with a diverse population including people who have experienced barriers to their education. Strong ability to reason, be adaptable and adjust priorities as business needs. Ability to receive and provide feedback to improve performance and processes. Strong analytical and problem-solving skills. Ability to work with regular, predictable, reliable attendance and occasionally work a flexible schedule as business demands, including weekend and evening work. Ability to travel within the MoKan region on occasion as needed. Must be able to successfully pass a pre-employment background check and drug screen. Position Type/Expected Hours of Work/Travel This is a full-time position. Work hours are generally Monday - Friday 8:00am-5:00pm, however work schedule will vary as based on the needs of the business. Evening or weekend work is expected to meet the needs of the role; the school hours may include evening classes as well as meetings and events. Day-time travel within the MoKan region will be required. Overnight travel is not expected but will be limited by need and/or approval. Work Environment This job operates in a professional office environment and routinely uses standard office equipment. This job also may operate in varied environments which may include store, warehouse, mobile workforce unit, and office. May work with diverse cultures and ethnicities, as well as justice involved individuals. Physical Demand The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is an active role. The employee must have the ability to communicate verbally and apply active listening skills, lift up to 25 pounds, bend and possibly stand for prolonged periods of time as necessary. Competencies and Values Every leader must demonstrate these competencies: Achieves: Leads: Accountability * Adaptability/Leading Change Initiative * Communication Mission Focused and Financially Aware * Innovation/Strategic Vision Functional Expertise * Problem Analysis/ Decision Making Develops: Character: Collaboration/Builds Relationships * Integrity Organizational Sills/Planning/Project Management * Interpersonal/ Emotional Intelligence Develop Self and Others We allow our values to guide our actions: Lead: Everyone has value - Help them find it and celebrate it Grow: Learn constantly and strive continually to better ourselves Partner: Be good citizens, maximize the value of donations, and support sustainability Innovate: Always seek new and better ways to accomplish our mission One Agency: Work collaboratively to build a legacy from which future generations will benefit AAP/EEO Statement Goodwill of Western Missouri and Eastern Kansas is an equal opportunity employer. Receipt of this job description does not imply an employment contract. We are an at-will employer. Job duties, work schedules and work conditions may be altered without notice at any time.