Senior Coordinator, Special Events - Denver Health Foundation

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Department

Job Summary

The Senior Coordinator, Special Events is an integral part of the Denver Health Foundation team and is responsible for executing multiple pre-existing fundraising and non-fundraising events as well new events ranging from 10 people to 2,000 people. Reporting to the Sr. Director of Philanthropy, this position is responsible for assisting the DH Foundation team in maximizing its fundraising and donor stewardship effectiveness through organizing outstanding and unforgettable events.

Essential Functions:

• Event Planning
  * Collaborate with marketing and fundraising teams to identify requirements and expectations for each event.
  * Plan and organize events in alignment with events strategies developed by marketing and fundraising and in accordance with financial and time restraints; plan event details and aspects, including seating, dining, entertainment, photography, and after-party, as event requires.
  * Establish and maintain relationships with vendors and venues; be knowledgeable of the Foundation's requirements to pay vendors and ensure event contracts adhere to those requirements.
  * Research appropriate venues and book after approval by supervisor and Executive Director.
  * Research and negotiate with event vendors; employ event vendors following approvals by supervisor and Executive Director; once contracts are executed; act as the point of contact and manage event vendor partnership.
  (45%)
• Event Project Management
  * Work with supervisor to develop event budgets and monitor income and expenditures for each event.
  * Organize and develop event timelines and task lists. Monitor and track progress of tasks against timelines to ensure completion on or before assigned due dates.
  * Create events within event software; website, ticket purchasing, and coordinate other communication to the community with the Foundation's Communications team.
  * Handle and oversee all event activities, including addressing potential problems that may arise; coordinate all event set-up, tear down, and follow-up processes.
  * Recruit, coordinate, train, and supervise event volunteers.
  (35%)
• Administrative
  * Assist in recruitment of event planning committees including, but not limited to managing communication to members, setting up meetings, drafting meeting agendas, capturing meeting notes, and reporting out meeting outcomes and assignments.
  * Assess overall success of events, submit findings, and report out to the Foundation team.
  * Ensure sponsor recognition at event matches the fundraising team's sponsorship-level packages.
  * Offer creative ideas on how to improve existing events, generate additional revenue, and/or ideas for new event opportunities.
  (20%)

Education:

• Bachelor's Degree in a relative field: marketing, hospitality management, public relations or similar required.

Work Experience:

• Three to five years of event management experience required.

Knowledge, Skills and Abilities:

• Understanding of events and how they work; portfolio of successful events.
• Highly motivated, personable, articulate, and diplomatic.
• Well-organized, detail oriented, with excellent multi-tasking abilities; ability to handle several projects simultaneously, prioritize, and work under pressure.
• Ability to manage and meet deadlines and respond to multiple demands; able and willing to take responsibility for, and to set and achieve, goals.
• Critical thinker with problem-solving skills.
• Discretion handling sensitive and confidential information.
• Self-starter, self-motivated, and a team player.
• Solid writing, editing, and presentation skills.
• Ability to motivate individuals and groups.
• Proficient in use of Microsoft Office Suite.
• General exposure to Raiser's Edge and Foundation's event software, or similar software, a plus.

Shift

Work Type

Salary

Benefits

• Outstanding benefits including up to 27 paid days off per year, immediate retirement plan employer contribution up to 9.5%, and generous medical plans

• Free RTD EcoPass (public transportation)

• On-site employee fitness center and wellness classes

• Childcare discount programs & exclusive perks on large brands, travel, and more

• Tuition reimbursement & assistance

• Education & development opportunities including career pathways and coaching

• Professional clinical advancement program & shared governance

• Public Service Loan Forgiveness (PSLF) eligible employer+ free student loan coaching and assistance navigating the PSLF program

• National Health Service Corps (NHCS) and Colorado Health Service Corps (CHSC) eligible employer

Our Values

• Respect

• Belonging

• Accountability

• Transparency

All job applicants for safety-sensitive positions must pass a pre-employment drug test, once a conditional offer of employment has been made.

Denver Health is an integrated, high-quality academic health care system considered a model for the nation that includes a Level I Trauma Center, a 555-bed acute care medical center, Denver's 911 emergency medical response system, 10 family health centers, 19 school-based health centers, Rocky Mountain Poison & Drug Safety, a Public Health Institute, an HMO and The Denver Health Foundation.

As Colorado's primary, and essential, safety-net institution, Denver Health is a mission-driven organization that has provided billions in uncompensated care for the uninsured. Denver Health is viewed as an Anchor Institution for the community, focusing on hiring and purchasing locally as applicable, serving as a pillar for community needs, and caring for more than 185,000 individuals and 67,000 children a year.

Located near downtown Denver, Denver Health is just minutes away from many of the cultural and recreational activities Denver has to offer.

Denver Health is an equal opportunity employer (EOE). We value the unique ideas, talents and contributions reflective of the needs of our community.

Applicants will be considered until the position is filled.