Grant Accountant

The American Association for the Advancement of Science (AAAS) seeks a Grant Accountant to join the Finance department. Reporting to the Accounting Manager, your responsibilities will include shared oversight of the grants management function at AAAS which consists of interfacing with program staff, providing functional audit advice and/or training of program staff, preparing and submitting grant financial reports, preparing various schedules and reconciliations, reviewing subcontracts and agreements under grants, overseeing the grants database management, monitoring subcontracts for Uniform Guidance compliance, and reviewing proposals for funding.

Help us ignite the next era of science.

What You'll Do

• Primary responsibilities include Grant Management activities such as the following:
  
  
  
  • Accurate maintenance of grant subledgers,
  • Process invoices, review expense reports, and maintain necessary financial records while acting as a liaison to various departments, as necessary,
  • Perform duties related to the data entry and vetting the Grants Database,
  • Prepare monthly payment requests related to federal programs,
  • Ensuring that funder narrative reports are submitted in a timely manner,
  • Preparation and submission of internal and external financial reports for grants.
  
  
  
  
• Assist with timely billing and collections of grant funds.
• Prepare schedules related to audits, including annual AAAS financial statement and Uniform Guidance (Single Audit) audits of federal awards.
• Assist with vendor debarred and suspended research and reporting.
• Make determinations concerning the accounting treatment of financial transactions and recommend solutions to complex accounting problems especially as it relates to Grants management.
• Perform various analyses on financial data at the direction of the Chief Financial Officer and Grant Accounting Manager.
• Prepare internal and external donor, temporarily restricted, or endowment financial reports and schedules.
• Assist with various financial and cost analysis projects or business management related projects as well as budget development and forecasting.
• Performs other work-related duties as assigned.

Minimum Requirements

• University or college level training leading to a Bachelor's degree in Accounting preferred.
• Three to five years of strong grant financial accounting experience including financial tracking/analysis, strong knowledge of accounting principles and theory, with knowledge of GAAP/GAAS, and FASB required.
• Advanced spreadsheet skills with experience working with an advanced accounting system required.
• Experience developing budget to actual reporting in excel and within supplementary budget and forecasting tools like Workday Adaptive.
• Pro-active, take-charge work style needed to manage a variety of tasks simultaneously while setting priorities for multiple projects to meet multiple urgent deadlines.
• Strong research, analytical and problem-solving skills.
• Ability to think and act independently with a high degree of resourcefulness to solve financial problems.
• Must be have strong organizational and time management skills.
• Excellent written and verbal communication skills needed to communicate with internal and external stakeholders.

Application Process

Submit a resume and cover letter outlining qualifications and interest in the position by June 6, 2025. Applications are reviewed on a rolling basis. A Recruiter will contact you with next steps if you are selected for an interview.

The anticipated initial rate of compensation for this position is $70,000 - $80,000 per year. AAAS currently provides the following benefits for this position: paid vacation leave, paid sick leave, paid holidays, health insurance, flexible spending account, dental insurance, life insurance, vision insurance, retirement benefits, short- and long-term disability, each subject to the terms of the applicable program. Additional benefits may apply.

Any actual offer of employment, reflecting the total compensation package and benefits, will be made in the sole discretion of AAAS and will be based on a variety of factors, including years of experience, depth of experience, and other relevant factors. AAAS reserves the right to amend or modify its employment benefits and compensation structure at any time.

AAAS is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender, gender identity, national origin, age, disability, veteran status, or other protected category. AAAS uses E-Verify to confirm the employment eligibility of all newly hired employees. No visa sponsorship is available for this position.

Search Firm and Employment Agency Disclaimer
The American Association for the Advancement of Science (AAAS) does not accept unsolicited agency resumes. Any unsolicited resumes sent to AAAS from a third party, such as an agency, including unsolicited resumes sent to an AAAS mailing address, fax machine or email address, directly to AAAS employees, or to the AAAS resume database will be considered AAAS property. Verbal or written communications from any employee of AAAS shall not be considered binding obligations. AAAS Human Resources is the only AAAS representative authorized by AAAS enter into any employment agreements with any third party. AAAS will not pay a fee for any placement resulting from the receipt of an unsolicited resume.