Assistant Athletic Director, Student Services

Assistant Athletic Director, Student Services

Position Number: 40027795

Payroll Title: STDT SVC ADVISOR 3

Job Open Date: 5/8/2025

Application Review Date: 5/23/25

Job Code: 4575

Department Code (Name): ATHL (ATHLETICS)

Percentage of Time: 100%

Union Code (Name): 99

Employee Class (Appointment Type): Staff: Career

FLSA Status: Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade: Grade 19

Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $58,600 to $79,700/year. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University.

Work Location: Intercollegiate Athletics - 1001

Working Days and Hours: Monday - Friday, 8am - 5pm

Benefits Eligibility: Full Benefits

Special Instructions:

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement:

UC Santa Barbara is located on the Pacific Ocean, ranks among the top-10 public universities in the nation and is a member of the prestigious Association of American Universities. The UCSB Athletics Department includes 20 intercollegiate sports teams and 450 student-athletes that compete for championships in the Big West Conference and at the NCAA Division 1 level. The Gauchos have won a record 10 Big West Conference Commissioner's Cups representing the league's all-sports champion.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties:

This position reports to the Senior Woman Administrator (SWA) and is responsible for acting as a liaison to a wide variety of campus partners. Serves as the department camp and policy coordinator.

Qualifications:

• Must have thorough understanding and working knowledge of NCAA legislation.
• Strong leadership, management, interpersonal and organizational skills.
• Ability to independently manage multiple tasks.
• Effective oral and written communication skills.
• Ability to develop original ideas to solve problems.
• Excellent verbal and written communication skills.
• Demonstrated ability to work with diverse populations.

Required Qualifications:

• Bachelor's Degree
• 4-6 years experience in collegiate athletics administration or coaching.

Special Conditions of Employment:

• Mandated reporting requirements of Child Abuse
• UCSB Campus Security Authority under Clery Act
• Satisfactory criminal history background check
• UCSB is a Tobacco-Free environment

Misconduct Disclosure Requirement:

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegation or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy
Abusive Conduct in the Workplace

Job Functions and Percentages of Time:

• 30% Student Services Coordination - 1) Create and implement assessment of student-athlete services and resources. 2) Create a comprehensive and strategic programming plan that provides student athletes with tangible skills to support their experience beyond UC Santa Barbara. 3) Create and manage all aspects of the student athlete life skills programming designed to enhance student athlete experience within the university setting by coordinating educational programming in areas inclusive of but not exclusive to leadership, academics, athletics, career development, personal development, health and wellness and service commitment. Programming includes a variety of workshops, educational sessions and experiential learning. Requires an in-depth understanding of the needs of student-athletes and challenges student-athletes face. 4) Lead and participate in team meeting and department meetings. 5) Meet with prospective student-athletes and families on official/unofficial visits to provide information about UCSB Intercollegiate Athletics programs, student-athlete resources, and life at UC Santa Barbara.
• 40% Camp Coordinator - 1) Coordination and oversight of the operations of ICA-sponsored camps. Requires thorough knowledge of UCOP/UC Santa Barbara and NCAA legislation, guidelines and procedures to ensure camps are in compliance. 2) Maintain a UC Santa Barbara ICA camps and clinics operational manual. 3) Oversees education to the ICA coaches and staff regarding camps and clinics operations and requirements. 4) Oversee ICA camps steps and approvals to "go live" and overall online presence. 5) Ensures camps are established and setup in accordance with ICA camp guidelines and procedures inclusive of facilities scheduling and contracts coordination. 6) Handling of all day-to-day operations of the camp office. 7) Develop and oversee a comprehensive training program covering all aspects of internal and external camp operations. Provide training to ICA staff/coaches on camp policies and procedures. 8) Promptly reports any potential violation or concern to ICA Compliance Office for evaluation and review. 9) Assists with coordination of staffing for the camps, including working with the ICA Business Office to ensure all paperwork and training are complete prior to participating as a camp employee or camp volunteer. 10)Serves as liaison with ARMS software representatives as it relates to the camp module in ARMS. Works with appropriate department staff to identify any needs for camp financial or demographic information and coordinates with ARMS representatives. 11) For Non-ICA sponsored camps, where UCSB staff are engaging, ensures camp activities are in compliance with Campus and NCAA guidelines and regulations. 12) Work with marketing and sport specific personnel to develop and implement a camps and clinics marketing plan. 13) Become proficient running reports and interpreting data analysis related to camps and clinics.
• 10% ICA Administrative Duties - 1) Assist with departmental programming and award programming that involves academic, athletic and student services accolades inclusive of but not exclusive to: AD honor roll breakfast, SB Awards, and ICA Sash Ceremony. 2) Responsible for coordination, logistics and scheduling of complex and high-visibility ICA department events inclusive of but not exclusive to Gauchos Back, Transitions Programming, ICA Career Fair and Student Athlete Advisory Committee (SAAC) meetings and events. 3) Other duties as assigned by the Director of Intercollegiate Athletics or their designee.
• 10% Coordination of Housing, Dining and Aux. Services - 1) Act as a liaison to all on campus housing. 2) Work closely with on and off campus administrative staff as necessary to resolve conflicts and other problems pertaining to student-athletes. 3) Provide preferred housing slots at the discretion of this position. 4) Ensure that student-athletes are identified in the on campus housing database for position to be selected in the lottery. 5) Independently counsels and advise coaches, student-athletes and Job Standards in regards to on campus policies and procedures. 6) Responsible for housing orientation sessions for all coaches and administrative staff.
• 10% Policy Coordination - 1) Ongoing review of department policies to ensure compliance with University, Big West Conference, and NCAA guidelines, policies and procedures and identify policies needing updates. Coordinate with appropriate staff to analyze policies and identify changes needed. 2) Prepares policy drafts for ICA Executive Staff review and discussion. 3 )Implements changes as appropriate and updates policies. 4) Provides training on new policies to all ICA staff.

UC Vaccination Programs Policy:

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs.

As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information:

UCSB COVID-19 Information

https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy

* Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Employment Opportunity:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Reasonable Accommodations:

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