SST Position: FinPro 3

This position is part of the College of Science and Engineering Shared Services Team (SST). SST is a team of administrative and financial professionals who support units across the College of Science and Engineering. As a member of SST, this individual will have a variety of assignments that will change over time to meet the College's evolving needs. This is a hybrid position, neither fully remote nor fully on-campus.

Typical position responsibilities may include:

Financial: 75% (Non-sponsored and sponsored accounting)

• Complete a variety of accounting functions, which includes capitalizing assets, reconciling account strings; transferring funds; setting up new accounts and/or grants; monitoring fund
  balances and preparing status reports. Activities may involve data from multiple departments or colleges.
• Manage accounting of a local unit's sponsored and non-sponsored accounts. Develop and maintain local chart of accounts structure.
• Advise managers and staff on proper accounting procedures in the purchase, sale or exchange of goods and services. Attend monthly departmental staff meetings as necessary.
• Review and approve financial transactions, perform monthly reconciliation, and generate journal vouchers as needed.
• Serve as budget manager for a local unit; lead annual budget-development process for a local unit. Enter budgets into PeopleSoft and position budgeting. Maintain local position inventory and coordinate position approvals with college.
• Manage and approve employee travel/expense reimbursements.
• Manage finances for internal and external sales activities of a local unit.
• Oversee local payroll processes to ensure accuracy and compliance with policy.
• Create monthly financial reports, including projections for multiple funding types including sponsored, non-sponsored and donated funds incorporating accruals and projections. Assist Administrator/PIs in report interpretation and identify trends and possible solutions. Assist grant leadership and faculty to develop financial plans. Forecast and analyze areas of business in departments. Develop comprehensive funds picture for department to include non- sponsored and sponsored activities. Assist units with external reporting requirements.
• Upload scholarships to the scholarship automation system and track scholarship disbursements.
• Monitor UMF foundation accounts; process UMF transfers as needed.
• Provide primary accounting support for the entire life cycle of assigned sponsored projects. Maintain departmental files for project awards with supporting documentation and grant correspondence.
• Forecast annual direct and indirect expenditures; project annual academic salary savings. Prepare grant financial status reports including award amounts, transfers, carry-over, expenditures, personnel detail and projected commitments for PIs.
• Analyze and identify projected budget and revenue shortfalls, personnel commitments, pending fixed-price transfers, and other grant related issues.
• Manage spending of cost share funds per requirements of cost share sources.
• Manage sponsored rebudgeting requests. Suggest options to recalibrate budgets that are outside of compliance.
• Manage effort certification of a local unit.
• Coordinate close-out of projects.

Preaward Grants Management Support: 15%

• Support PIs and project managers in grant proposal development. Meet with PIs to review proposal guidelines and deadlines and to set timelines for review and submission.
• Work with PIs and/or project managers to develop a budget that is in line with funding opportunity, University guidelines, and project needs.
• Draft budget justifications and support PIs and project managers in writing compelling, compliant justifications.
• Prepare and edit other administrative documents.
• Submit proposals through application systems and University approvals.
• Work with Grant Administration Team at UMN Sponsored Projects Administration on all corrections to proposals.
• Facilitate submission of collaborative grant proposals within and across departments.

Administration - Other: 10%

• Build relationships with other University departments, CSE and greater UMN staff.
• Participate in professional development opportunities and special projects that contribute to the ongoing improvement of units and the college.
• Attend training, meetings and workshops to keep up-to-date on changing policies and procedures.
• Other duties as assigned.

Required Qualifications:

• BA/BS Degree plus four years of related experience, or a combination of education and relevant experience to equal eight years
• Prior experience in university administration
• UMN Certified Approver (or ability to become a CA within 12 months)

Preferred Qualifications:

• Knowledge of and experience with University financial policies and procedures.
• Knowledge of and experience with University human resource policies and procedures.
• Experience with the Enterprise Financial System (EFS) and the Student Accounts system.
• Experience with the UMN budgeting process and budget entry in EFS.
• Experience developing financial reports and communicating financial information to diverse audiences.
• Experience with the Human Resources Management System (HRMS), the I-9 verification process, and the UMN payroll system.
• Experience with the UMF Donor Management System (DMS) and creating/applying scholarships.
• Knowledge of UM Reporting Center, UM Analytics and Data Warehouse.
• Demonstrated ability to manage multiple priorities simultaneously, and work both independently and as part of a team.
• High level of analytical and problem solving skills.
• Excellent communication skills with ability to establish and maintain effective working relationships within and outside of the unit and with all levels of management.
• Good organizational and prioritization skills.
• Proven ability to follow through on issues for timely resolution.

The College of Science and Engineering supports a Shared Services Team (SST) within the Dean's Office. The team is comprised of professional staff (both Civil Service and P&A) that provides auxiliary, interim, and/or specialized support to academic departments and research centers within the College. The SST is intended to be flexible, nimble, and responsive to needs that change over time. SST members may serve as the primary/managing administrator or primary/managing accountant for local units as needed.

Pay Range: $36.54 - $40.87 per hour ($76,003.20 - $85,009.60 annually); depending on education/qualifications/experience

Time Appointment Category: 75%-100% Appointment (If job description above does not specify appointment or expected weekly hours, assume a 100% appointment.)

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

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