Senior Accounts Payable Representative - Finance Division

Carnegie Mellon University is a private, global research university that stands among the world's most renowned education institutions. With ground-breaking brain science, path-breaking performances, creative start-ups, big data, big ambitions, hands-on learning, and a whole lot of robots, CMU doesn't imagine the future, we invent it. If you're passionate about joining a community that challenges the curious to deliver work that matters, your journey starts here!

The Finance Division is about more than just money and assets. We are builders and connectors who ensure the university can not only deliver on its mission, but also innovate and thrive for the foreseeable future. Through top-tier financial expertise, evidence-based analysis, and creative thinking with a human approach, we are equipped to keep all of CMU in a position of strength.

Our Finance Division is seeking a Senior Accounts Payable (AP) Representative to join our team. This role supports the AP Senior Manager in ensuring the department's daily operations run smoothly and efficiently, while maintaining strong internal controls. The Senior Representative will provide guidance and mentorship to AP staff, assist in overseeing day-to-day activities, and serve as a backup when needed. They will also take a lead role in training AP team members, especially during the implementation of new University initiatives, to ensure staff are well-informed and prepared. Additionally, this position will be responsible for researching and resolving AP-related issues in collaboration with both campus departments and external University partners. Other general accounting duties may be assigned as needed.

Core Responsibilities:

• Perform and master core functions of AP as needed and as assigned for domestic and international campuses-
  • Payment processing for all ledgers
    • Accurately and timely process all payment functions
  • Multiple system supplier maintenance, which includes:
    • Accurately enter and review supplier information in Oracle
    • Management of Supplier queues in Perceptive Content
    • Assist AP management with the PaymentWorks Process
  • Invoice and credit memo processing in multiple Systems, which includes:
    • Triage invoices in Perceptive Content and Brainware to ensure invoices are accurately processed to reflect content of the invoice.
    • Accurately enter and review Payment Form invoices in Oracle
    • Enter, review, and manage manual payments.
• Ensure all documented AP processes and procedures are followed. If a process is not documented, create the appropriate documentation.
• Researches and resolves payable issues with campus and external representatives of the University, including maintaining the Oracle Holds report for the associated range of suppliers;
• Identifies recurring invoice, payment and supplier issues and presents to AP senior manager.
• Perform daily tasks, which include but are not limited to, bank returns, vendor statement review, and vendor and campus refund checks.
• Additional responsibilities include answering telephones and responding to customer service requests and backing up others in the department when needed.
• Any other responsibilities as deemed necessary by the AP senior manager.
• Must be available to complete all assigned tasks outside of normal working hours, as requested. During month-end and fiscal year-end closes, must make senior manager aware if you will not be available outside of working hours.
• Overtime may be required during peak processing times, e.g., monthly AP closing, fiscal year end closing, etc.

Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

Qualifications:

• High School Diploma or GED required.
• 5-8 years of demonstrated accounts payable experience.
• A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.

Requirements:

• Successful background check

Additional Information:

• Work Posture: This position is operating on a hybrid schedule, with an on-campus/in office presence 2 days a week.
• Typical Work Schedule: Monday-Friday from 8:30-5:00pm. An alternate work schedule allowing for evening and weekend hours will be required on occasion.
• Sponsorship: Applicants for this position must be currently legally authorized to work for CMU in the United States. CMU will not sponsor or take over sponsorship of an employment visa for this opportunity. Carnegie Mellon is not a qualifying employer for the STEM OPT benefit: only the 12-month OPT may be used to work at Carnegie Mellon.

Joining the CMU team opens the door to an array of exceptional benefits.

Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance.

Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more!

For a comprehensive overview of the benefits available, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it's about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

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