Clinical Education Coordinator

Dartmouth College

remote work

United States, New Hampshire, Hanover

7 Lebanon Street (Show on map)

May 15, 2025

Position Information

Posting date	05/15/2025
Closing date
Open Until Filled	Yes
Position Number	0559901
Position Title	Clinical Education Coordinator
Hiring Range Minimum	$24.33/hr.
Hiring Range Maximum	$30.38/hr.
Union Type	Not a Union Position
SEIU Level	Not an SEIU Position
FLSA Status	Non-Exempt
Employment Category	Regular Full Time
Scheduled Months per Year	12
Scheduled Hours per Week	40
Schedule	This is an in-office position for the first year and then can transition to a hybrid position with some specified mandatory in-person scheduled times at Dartmouth-Hitchcock Medical Center during business hours.
Location of Position	Lebanon, NH 03756 Dartmouth-Hitchcock Medical Center Rubin level 4
Remote Work Eligibility?	Hybrid
Is this a term position?	No
If yes, length of term in months.	NA
Is this a grant funded position?	No
Position Purpose	Organizes and coordinates medical student rotations throughout a specific clinical specialty, ensuring effective logistics for students and site preceptors during courses including core clerkships, sub-internships, and electives - from initial assignments to final grades. Contributes to a supportive learning environment needed for a high quality clinical educational experience for medical students.
Description
Required Qualifications - Education and Yrs Exp	3+ years of experience
Required Qualifications - Skills, Knowledge and Abilities	3-5 years' experience in administrative coordination or other relevant field Excellent organizational skills and ability to plan, coordinate, and prioritize work Strong interpersonal, communication (verbal and written), and customer service skills to communicate information clearly and effectively to internal and external audiences - adult learners, community physicians, and faculty Proficiency in Microsoft applications, data analysis, and report generation Demonstrated consistent accuracy and attention to detail while maintaining a high level of productivity Fundamental understanding of financial transactions
Preferred Qualifications	A bachelor's degree Administrative experience, including complex scheduling preferably in an academic, clinical, or hospital setting Ability to maintain workflow with changing priorities, frequent interruptions, and stressful situations while working with a positive attitude Ability to learn compliance with legal, financial, university, and governmental regulations. Experience with networking at the local, regional, and even national levels
Department Contact for Recruitment Inquiries	Andrea Wright
Department Contact Phone Number	603-443-7500
Department Contact for Cover Letter and Title	Peter Thurber, Clinical Curriculum Director
Department Contact's Phone Number
Equal Opportunity Employer	Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check	Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?	Not an essential function
Special Instructions to Applicants	Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link	https://searchjobs.dartmouth.edu/postings/78786

Key Accountabilities

Description

Educational Program

Coordinates all day-to-day administrative activities related to an assigned clerkship as well as other electives and sub-internships for the same and possibly other departments.
Maintains students' placement grids and schedules.
Ensures all rotation and site requirements are completed by students in a timely manner.
Works collaboratively with a variety of internal and external units to coordinate logistics for all didactic sessions.
Maintains curriculum information for each specialty-specific rotation, ensuring accuracy, communicating changes to students, preceptors, and faculty as appropriate.
Serves as first point of contact for students, faculty, site, and school administrators for problem solving issues related to scheduling, evaluation, or support needs relevant to the rotations.
Orders and proctors standardized exams (e.g., NBME) for each cohort of students at the completion of a clerkship.
Collaborates with the central Office of Clinical Education, assisting with student-related tasks, meetings, and events as needed.
Understands, applies, and communicates departmental, Geisel, and LCME policies and procedures.

Percentage Of Time

Description

Data Management

Assigns and collects faculty preceptor assessment data in OASIS, maintaining accurate, confidential, and complete records for use in formulating students' grades.
Processes exam score data.
Prepares draft student grade summaries for review by Course Directors.
Submits final grade narratives in OASIS.
Extrapolates data from summative reports to create individual preceptor performance reports.
Contributes to rotation-level compliance with the school's curriculum inventory and accreditation requirements.

Percentage Of Time

Description

Preceptor and Site Relations

Maintains high level customer service rapport with clinical preceptors including faculty, trainees, and staff at clinical sites.
Annually surveys preceptors for student placement availability for the following academic year.
Prepares any site-specific required documentation for student placement.
Prepares payment requests for preceptors and sites, gathering necessary institutional details and ensuring accuracy of dates.
Distributes preceptor performance reports, with Course Director and Assistant Dean feedback.
Participates in clinical site visits as needed.

Percentage Of Time

--	Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--	Performs other duties as assigned