Project Manager

POSITION SUMMARY

The Project Administrator is assigned to the FFG Program Management Team and is responsible for supporting the CONSTELLATION-class FFG program. This work includes, but is not limited to, understanding financial/business concepts, contract management, policies, practices, processes and procedures to the management of ship design and construction programs necessary to communicate Program Manager guidance and recommendations. The individual is expected to have an ability to read, interpret, and clearly present complex information; interact with customers, partners, and colleagues; listen well; and, resolve issues identified by stakeholders.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following, other duties may be assigned:

• Plan, refine, schedule, and manage assigned business rhythm and office administration work. Ensure timely and professional submission of required reports and deliverables to corporate leadership, Navy customer, and subcontracted vendors
• Manage deliverable formatting and timely accomplishment of project milestones such as kick-off presentations, mid-process reviews, final briefs and technical reports. Organize files, enforce version control, and ensure deliverables are appropriately documented, serialized, and sent to the customer
• Collect and interpret data relevant to the management of cost-plus contracts. Monitor and analyze subcontractor cost-plus reporting. Update periodic reports and make recommendations for corrective action accordingly
• Review, proof read, and format data in support of contract data requirements list (CDRL) submittals. Organize presentation material for project milestone and program management reviews
• Coordinate with other departments to produce project cost estimates, analyze cost accounting data, and review subcontractor invoices for class service projects and tasks.
• Work closely with Engineering counterparts in organizing, managing, and executing each class service project. Ensure adherence to templates and serialization sequencing in the creation of all supporting documents
• Provide support to the program manager by developing and updating required program management documents, statements of work, managing requisitions for outsourcing services and obtaining additional support from vendors, and gathering market research data to support the technical evaluation of vendor proposals
• Conduct functional financial management to plan and track assigned budgets and expenditures. Estimate projected expenditures and forecast when additional funds may be needed
• Develop metrics for cost, schedule and quality and gather data to update those metrics. Report performance status of class service progress related to budget and schedule commitments
• Facilitate communications of class service priorities across departments and be prepared to speak to aspects such as design philosophy, business case, and benefit to the customer
• Deliver technical, business, and marketing publications support services to produce professional quality and timely deliverables and presentations to support the team
• Support program, contract, and contractual change requirements and documents administration
• Work independently in solving office administrative issues when appropriate
• Comply with all FMM organizational policies and procedures and US defense industrial security and international trade compliance regulations and requirements

SUPERVISORY RESPONSIBILITIES

Supervise and perform administrative, clerical, and publications support tasks and resources. Job responsibilities are carried out in accordance with the Company's policies, procedures, and applicable U.S. and State laws. Responsibilities include planning, performing, and delivering class design services work products and information; addressing customer inquiries and complaints, and resolving problems with the administration and execution of class service projects.