Executive Assistant

Job Summary

IFF is a global leader in flavors, fragrances, food ingredients and health & biosciences-we deliver sustainable innovations that elevate everyday products.

Taste: Crafting unique, technology-enabled flavor designs that define the identity of food and beverage brands, shape trends in flavor building and fuel market success.

The role is based in South Brunswick, NJ (Hybrid Tuesday/Thursday onsite with flexibility for more days if needed). Be part of an open-minded, passionate, and growthoriented team where together we can achieve greatness and make a real impact. Your potential is our inspiration.

• Serve as the right hand to the Regional President, managing heavy calendar priorities, complex scheduling, and conflict resolution.
• Plan and run meetings endtoend: rooms/virtual links, attendee coordination, agendas, materials, and catering as needed.
• Ensure the Regional President is fully prepared for every engagement; lead debriefs and drive followup actions to closure.
• Lead and coordinate departmental projects and events, aligning timelines, resources, and stakeholders.
• Create and refine presentations and executive communications with a polished, professional standard.
• Partner seamlessly with fellow executive assistants to support leaders and visiting guests across the region.
• Triage and resolve inquiries with the right teams; ensure timely responses to urgent issues while maintaining confidentiality.
• Support data analysis and reporting to inform decisions and track outcomes.
• Continuously improve workflows (travel, expenses, scheduling), raising the bar on efficiency and consistency.

• Bachelor's degree or equivalent experience.
• 5+ years of Executive Assistant experience; direct support of Csuite leaders strongly preferred.
• Advanced skills in Microsoft Office (Word, Excel, PowerPoint); strong proficiency in Outlook and Teams.
• Proven success with complex, international travel planning and accurate, timely expense management.
• Exceptional organization: prioritize multiple highimpact projects, meet deadlines, and follow through with minimal direction.
• Composed and decisive in fastchanging situations; sound judgment and attention to detail.
• Excellent written and verbal communication; professional presence and discretion handling sensitive information.
• Ability to build trusted relationships across leadership, peers, customers, and partners.
• Selfstarter who anticipates needs and takes proactive ownership.

• Experience coordinating large executive events and/or boardlevel meetings.
• Familiarity with expense platforms (e.g., Concur) and productivity tools (SharePoint, OneNote, Power BI).
• Prior experience in a global, matrixed organization (CPG, manufacturing, or life sciences a plus).

• Highvisibility role with direct exposure to regional leadership and strategic initiatives.
• Real growth and development opportunities, including mentorship and learning resources.
• Inclusive, openminded culture that values collaboration and continuous improvement.
• Competitive compensation and benefits.
• Remote flexibility with the tools and support to thrive anywhere.
• The chance to shape processes that elevate how our leadership team operates.

Compensation ($60,000 - $85,500) is based on a variety of factors including but not limited to work experience, skills, certifications, and location.

We are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability. Visit IFF.com/careers/workplace-diversity-and-inclusion to learn more

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We are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability.

Visit IFF.com/careers/workplace-diversity-and-inclusion to learn more