Legal Administrative Assistant

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Job Summary:

This position is located in Plainfield, Indiana and will support the attorneys and paralegals in the Office of General Counsel, with a focus on Regulatory and Litigation matters, among other duties and attorneys as assigned. This position requires a minimum of two years of legal secretarial experience. Must possess the ability to multitask and stay flexible in a fast-paced environment while working as part of a team with attorneys and paralegals.

Job duties and responsibilities include, but are not limited to, the following:

Responsibilities & Duties:

• Edit, using Word or other Microsoft products, and proofread correspondence, presentations, pleadings, settlement agreements, cover letters and other legal related documents in an accurate, complete, and timely manner.
• Assist paralegals and attorneys on review, proofreading, cite and quality checking litigation pleadings and exhibits, before filing with the courts e-filing system and in person.
• Screens and prioritizes phone messages, email and other correspondence; responds to calls and email with little direction or supervision required.
• Serves as a floater/back-up to support the Legal Administrative Assistant team, as needed.
• Maintains attorney calendars and tracks deadlines using Outlook and SharePoint; schedules appointments, internal/external meetings; makes decisions on priority and changes calendars; arranges and coordinates all business travel, luncheons and/or dinner logistics; assists with tracking and timely paying attorney CLE and bar dues.
• Assists with development and maintenance of Teams Sites, SharePoint sites, file shares, and SFTP sites or other electronic media, as needed.
• Responds to inquiries in a prompt, respectful and professional manner from officers, management, other employees and external sources regarding a variety of legal questions and other matters and determines what, how and to whom information is to be communicated with little direction or supervision required.
• Handles information of a highly confidential nature and maintains confidentiality.
• Serves as the process owner for matter management, hard-copy and electronic files, databases, document management systems, and specialized computer software systems, including e-billing for the matters of the attorneys supported by this position.
• Performs routine administrative duties such as copying, scanning, filing, creating and maintaining files, and preparing mailings.
• Prepares expense reports and handles logistics.
• Initiates and completes assigned projects as instructed and with a sense of urgency.

Basic Qualifications:

• High school/GED AND two (2) years minimum of related work experience.

Desired Qualifications:

• Proficiency with legal terminology.
• At least 2 or more years related experience as a legal secretary or legal assistant, in a law firm, in-house corporate legal department corporate legal department or executive level support.
• Experience providing administrative support to a litigation practice group.
• Experience providing administrative support to a regulatory practice group.
• Experience supporting three or more attorneys and/or paralegals.
• Regulated industry or utility experience.
• Advanced working knowledge of computer applications such as, Oracle expense reporting, Passport matter management, iManage, Microsoft Teams, Outlook, Word, Excel, PowerPoint and other Microsoft products, SharePoint and performing internet research.
• Demonstrated clear, concise, and effective written and oral communications skills, including an emphasis on grammar and formatting.
• Demonstrated ability to prioritize, organize, and coordinate work while being proactive, taking initiative, and exhibiting sound judgment.
• Attention to detail, accuracy, and flexibility in handling multiple tasks, often under time constraints while taking direction from multiple attorneys, paralegals and/or clients.
• Demonstrated ability to appropriately handle highly confidential and proprietary information.
• Demonstrated problem solving, decision making and analytical skills.
• Holds oneself accountable for complete, accurate, and timely work results, both independently and as part of a team.
• Exercises professional judgment, integrity, respect, and professionalism.
• Associate's or Bachelor's degree.
• Indiana Notary Public.

Working Conditions

• Hybrid mobility classification - work will be performed from both remote and onsite locations after the onboarding period. However, hybrid employees should live within a reasonable commute to the posted reporting location

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Travel Requirements

Posting Expiration Date

All job postings expire at 12:01 AM on the posting expiration date.

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