Fiscal Specialist 2

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or status as a protected veteran. For more information regarding Evergreen's non-discrimination policies or to report discrimination, please visit the Affirmative Action and Equal Opportunity webpage at www.evergreen.edu/equalopportunity or contact the Affirmative Action and Equal Opportunity Officer at (360) 867-5371, Room 3102 Library Building, 2700 Evergreen Parkway NW, Olympia, WA 98505.

• Work with the Vice Provost for Academic Operations and the Academic Financial Support Services Manager to develop, implement, maintain, and/or modify manual and automated fiscal reporting/tracking systems for budget spending.
• Review fiscal records and assist in formulating corrections as needed.
• Analyze, modify, and recommend improvements in fiscal recordkeeping systems; apply knowledge of accounts and program relationships, data flow, audit trails, and internal controls to design and implement financial data systems.
• Prepare, compile, and provide specialized fiscal reports and queries, such as budget projection, status, and auditing reports, and position-based budgeting using Banner finance and other tools; provide reports to public service center and program directors, business service personnel, and academic budget leadership.
• Work with the Academic Financial Support Services Manager to oversee the completion of all grants, reimbursement, and travel expenditures throughout the division, including auditing and communicating with other offices to correct mistakes.
• Build and revise forms for structured data-collection, including requests for resources from Academic faculty, student allocations, student employees, honoraria, and student employment records.

• Develop and verify faculty salaries for payroll for all academic quarters based on salary grids, experience levels, faculty load, per diem, and overpayments; communicate with faculty regarding allocated salary and pay.
• Perform personnel data entry and data transformation for existing and new software systems, such as Axiom, Banner, Teams, and Academic Catalog systems.
• Review and inform personnel tracking tables outlining funding sources supporting faculty and staff salary and benefits charges as needed.
• Review and track budget transfers for personnel and other expenses to ensure compliance with funding source restrictions and to help inform public service center, program, and academic budget leaders.

• Provide public service center staff with necessary training and current procedure or protocol documents to support fiscal administrative training (e.g., reimbursements, travel, and other related fiscal administrative duties).
• Work with other Academic Budget and Business Services staff to ensure effective stewardship of funding resources, including grants.
• May provide project support to Deans and Provost areas as assigned.
• Other duties as assigned.

• Ability to develop, maintain, document, and modify accessible fiscal recordkeeping systems, protocols, and procedures using Microsoft Excel and other software as necessary.
• Possess high expertise with and knowledge of technology systems, including Banner finance, Axiom, and Microsoft 365 (Excel, Word, Outlook, and Teams), including ability to accurately use conditional formatting, create pivot tables, use data validation, and develop VBA and Excel macros.
• Ability to provide technical support to Academic Budget Office when necessary to troubleshoot commonplace issues and emergent technological changes.
• Ability to maintain a task list in a shared format with supervisor to track workload in the academic budget office.
• Ability to effectively identify workload priorities, opportunities for collaboration, and development of shared tracking and operations systems.
• Ability to learn new software systems as introduced by the college and Academic Budget Office.
• Proven advanced-level bookkeeping/accounting skills, including ability to maintain accurate financial records and transactions using an electronic system, review budget reports, verify accuracy of and reconcile budget status reports, prepare expenditure projections, and monitor revenue and expenditures.
• Ability to problem-solve fiscal issues independently and collaboratively as needed and follow through to resolution, as well as knowing when to consult with principal investigators and funding agencies.
• Ability to think through proposed solutions to problems, identify relevant questions, make suggestions for improvements, develop, document, and share proposed solutions, and demonstrate sound judgment in decision-making.
• Ability to work independently, prioritize daily work schedule and deadlines, and handle multiple tasks requiring attention to detail and accuracy under pressure and with frequent interruptions.
• Ability to possess a high degree of accuracy and attention to detail.
• Ability to file, scan, and archive documents.
• Ability to accept and adjust to finance system upgrades/changes.
• Ability to maintain sensitive and confidential information.
• Must possess excellent interpersonal communication skills with the ability to use tact and courtesy in communicating with supervisors.
• Must possess strong customer service skills.
• Ability to work in a multicultural and diverse work environment, and the ability to work in a collaborative and effective manner with faculty, students, and staff.

• Three years of experience performing fiscal operations and tasks preferably in a higher education setting.

• Must provide proof of identity and employment eligibility within three days of beginning work.
• This position is part of a bargaining unit and covered by a collective bargaining agreement.
• Prior to an official offer of employment, a Declaration Regarding Sexual Misconduct form must be submitted to the college per RCW 28B.112.080. The college will contact current and past employers to verify this information. Applicants who provide inaccurate information in their declaration will be disqualified and, if the inaccuracies are discovered after the applicant has been hired, it shall be grounds for termination.