Instructional Schedule Technician

Be the Bridge - Connect Data, Faculty, and Student Success in a Role That Matters

Are you a detail-oriented professional who thrives on accuracy, data integrity, and collaborative problem-solving? San Joaquin Delta College is seeking a dedicated Instructional Schedule Technician to play a vital role in supporting academic scheduling and maintaining the integrity of our Enterprise Resource Planning (ERP) data systems.

In this key position, you will assist TrACs (Teaching and Learning Centers) in coding their instructional schedules while serving as an ERP data integrity specialist. You'll be responsible for a range of technical functions within the Instruction Office including the development, monitoring, and maintenance of faculty loads and class schedules. Your expertise will ensure the accuracy, consistency, and completeness of critical data across the ERP and related systems through regular audits, validations, and collaborative support.

This is a unique opportunity to contribute to student success and institutional effectiveness by working closely with Strategic Enrollment Management, faculty, and instructional divisions. If you're passionate about precision, enjoy working with complex systems, and take pride in strong working relationships, we invite you to join our dynamic team and help drive academic excellence from behind the scenes.

1. Monitor faculty assignments for adherence to District policies and procedures and class assignment limitations;
2. Updates faculty position control and reassigned time reports, verifies data and resolves discrepancies;
3. Assists with the accurate and timely completion and submission of documents and reports to the California Community Colleges Chancellor's Office (CCCCO), Accrediting Commission for Community and Junior Colleges (ACCJC), and U.S. Department of Education; ensures adequate documentation;
4. Assists with the timely submission and accuracy of the District's attendance apportionment reports to the Chancellor's office;
5. Assists the Director of Strategic Enrollment Management with special projects related to strategic enrollment management, enrollment forecasting, and scheduling targets;
6. Conducts regular data audits in the ERP to identify and correct errors;
7. Develops and implements data validation rules to prevent errors from being entered into the system and ensures sufficient accountability;
8. Trains ERP users on data entry and editing procedures;
9. Monitors ERP usage to identify potential data integrity issues;
10. Investigates and resolves ERP data integrity incidents.
11. Maintains master Instructional facilities schedule and facilities inventory;
12. Compiles and verifies statistical data for enrollment and financial reporting;
13. Assists instructional TrACs in the scheduling of classes;
14. Assists in the compilation of information for federal, state, district and audit reports;
15. Responds to requests for scheduling related information;
16. Communicates with students, faculty, and other individuals to disseminate or explain information;
17. Assists in preparing and proofing material for published schedule of classes;
18. Prepares routine correspondence and monthly reports;
19. Orders office supplies and materials;
20. Serves as lead to the IT Department to test scheduling and curriculum functions in scheduled ERP upgrades and new software implementations.
21. Performs related duties as required.

• State and federal laws, regulations, and procedures, as well as District policies and procedures, related to curriculum, scheduling, and enrollment data, current through self-study and communication. Effective customer service skills;
• The structure and content of the English language including the meaning and spelling of words, rules of composition and grammar, and rules for letter and report writing;
• Principles and practices of effective communication;
• How to train others to perform specific tasks;
• Modern office practices, procedures and equipment;
• Administrative and clerical procedures and systems, such as filing, basic accounting, and recordkeeping techniques, and other office procedures and terminology related to the position.

• Perform the essential functions of the position;
• Sustain regular work attendance;
• Work cooperatively and effectively with the public, students, faculty, and staff;
• Exercise initiative and mature judgment;
• Interpret and apply applicable federal, state and local laws and regulations, District policies and regulations, union contracts, and office processes and procedures;
• Work as a member of a team;
• Meet schedules and timelines;
• Manage one's own time and the time of others;
• Correctly follow a given rule or set of rules in order to arrange things or actions in a certain order;
• Understand and effectively carry out oral and written directions;
• Effectively communicate information and ideas orally and in writing based on the needs of the audience;
• Read, write and perform mathematical calculations at the level required for successful job performance;
• Be aware of others' reactions and adjust interpersonal skills accordingly;
• Handle personal and private information with discretion; effectively learn and operate equipment and software related to the duties of the position;
• Use of technology to effectively perform responsibilities, such as word processing, spreadsheets, databases and desktop publishing;
• Adapt to changing technologies;
• Work successfully with diverse populations;
• Prepare routine correspondence independently;
• Work independently to accomplish detailed work with only general instructions;
• Sensitivity to and understanding of, the diverse academic, socioeconomic, cultural, linguistic, ethnic backgrounds and disabilities of community college students and staff.