Assistant Director of Admissions - Herbert Wertheim College of Medicine

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

The Herbert Wertheim College of Medicine is currently seeking an Assistant Director of Admissions to join our team of professional.

Duties

• Oversees the admissions process for the Master in Physician Assistant Studies (MPAS) program, including the scheduling of interviews and applicant communication. Serves as the liaison between prospective students and university departments, providing guidance and mentorship throughout the admissions process.
• Reviews and evaluates applications submitted through the Centralized Application Service for Physician Assistants (CASPA). Maintains interview documentation and creates admission records for accepted students, including all pre-matriculation materials.
• Prepares admissions reports by gathering, analyzing, and summarizing data and trends to support informed decision-making by MPAS leadership.
• Develops recruitment strategies focused on attracting and engaging prospective applicants. Collaborates with the Herbert Wertheim College of Medicine (HWCOM) marketing team to develop promotional materials.
• Develops, implements, and participates in recruitment events, including monthly information sessions, campus tours, and college fairs. Conducts special presentations for Pre-PA and Pre-Health organizations, as requested. Drives to FIU campuses and travels, as needed.
• Conducts and records prerequisite equivalency reviews. Maintains MPAS repository with updated course descriptions and syllabi.
• Manages student inquiries related to student support services available at FIU. Provides detailed guidance to students on complex issues involving institutional policies, procedures, and state/federal regulations.
• Collaborates with the University Graduate School, Office of Financial Aid, Pre-Health Advising, and external vendors (e.g., CASPA, Exam Master PA-CAT) to ensure effective admissions and matriculation processes.
• Validates all matriculated and enrolled student immunization credentials. Communicates with prospective and enrolled students regarding deficiencies in compliance requirements, in collaboration with HWCOMs Director of Compliance and the MPAS Clinical Team
• Leads the planning and coordination of departmental initiatives and student engagement activities, to include: Meet and Greet events, Orientation, White Coat Ceremony, Awards and Graduation Ceremony, and alumni socials.
• Develops student policies and matriculation procedures for the MPAS Student Handbook, ensuring compliance with the rules and regulations set forth by FIU, HWCOM, ARC-PA, the State and Federal government. Updates admissions policies and deadlines on the programs webpage.
• Facilitates and processes graduate verification forms required for physician assistant licensure in collaboration with HWCOMs Registrar. Maintains accurate records on file.
• Responsible for student matriculation, course creation, and registration in PantherSoft (PS).
• Plans and coordinates meetings for the Admissions Committee (AC) and Student Evaluation and Progress Committee (SEPC). Prepares meeting materials as directed by the Committee Chair(s) and maintains records, including minutes and student correspondence.
• Coordinates the maintenance and permanent security of each matriculated MPAS students official academic record including official documents pertaining to student promotion, disciplinary actions, leaves of absence, withdrawals, and other changes in student status. Monitors and updates Panther Degree Audit (PDA) for each student.
• Maintains the Student Affairs course shell on CanvasMed and manages the programs social media accounts. Provides students and alumni with routine updates on programmatic events and job opportunities. Collaborates with HWCOMs Assistant Director of Alumni Relations to strengthen alumni engagement and cultivate long-term affinity with the program.
• Manages the MPAS department email account and triages incoming phone calls from the departments main line.
• Serves as an active member of the Admissions and Accreditation committees.
• Performs other duties as assigned or directed by the supervisor. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related.

Bachelor's and six (6) years of related experience OR Master's degree and four (4) years of related experience OR a JD and two (2) years of experience.

Knowledge of College organization: admission, registration, academic regulations, programs of
study and departmental regulations.

Knowledge of College activities and special programs, college regulations, testing, counseling and advisement services.

Ability to write routine reports and correspondence.

Ability to speak effectively before groups of customers or employees of organization.

Ability to maintain effective interpersonal relations with students, faculty and administration.

Administrative

$65,000 - $70,000

8:30 AM - 5:00 PM

Criminal Background Check

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding nondiscrimination, contact FIU's Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.