Research Administrator 3

Under the direction of the Director of Research Administration, this position will provide school-level technical assistance in research administration (RA) for the SOMOR shared services research administration unit (RAU). This role will play an integral role in the School of Medicine (SOM) centralized pre-award services division as well as the implementation of the SOM Research Administration Training Program. This role includes serving as a subject matter expert on pre- award management for the School of Medicine, assisting RA leadership on pre- award policies and procedures, assisting on the development and administration of the pre- and post-award training program, which includes creating materials, updating training modules, and leading in-person sessions for the School of Medicine research administration community. This position will serve as the liaison between SOM and campus Sponsored Programs Office, serve as a pre-award resource to School of Medicine departments, and serve as a research administrator for contracts and grants with the Dean's Office or SOM Office of Research as their administering Dept.

Responsibilities include but are not limited to:

Pre-Award Services - 75% effort:
- Work independently with departmental faculty to create and submit proposals to various agencies
- Provide independent RA services to Departments and Centers on high volume, simple and mid-complex
proposals and projects
- Pre-Award Duties:
- Assist RAU Research Admin 4 analysts with their proposal load, includes simple (R03, R21, R01) proposals to
mid-complex (ie. R01 with 1-2 subcontracts) proposals
- Act as lead on developing grant proposals, includes:
- Reviewing RFA
- Meeting with PI and team to develop plan for submission
- Creating timeline for grant submission
- Create budgets for proposal submissions
- Work with Institutional offices to ensure a successful proposal submission
- Provide support on institutional compliance, i.e. IRB, IACUC

Training Program - 20% effort:
- Lead the in-person training sessions for the School of Medicine Research Administration Training Program - 1-2
sessions per month, for an 8-month cohort
- Provide updates related to training program as needed
- Continuously monitor and update training program as needed
- Assist with creating RA policies and procedures
- Create and monitor training program metrics and evaluation when needed
- Update digital media content (online training related material) related to the training program
- Assist in developing content for quarterly SOM Research Manager's quarterly meeting:
- Assist DRA with developing topics to present to group, create an agenda
- Assist DRA with reaching out to subject matter experts to present
- Schedule meetings, either in person, via Zoom, or hybrid

Other Duties - 5% effort:
- Other duties as assigned by the Director of Research Administration or SOMOR leadership

Apply By Date: 06/23/2025 by 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related area and / or equivalent experience / training
• 2 or more years of Research Administration (contracts and grants) experience
• Experience with different types of award mechanisms, including grants, contracts, and subcontracts.
• Experience leading diverse groups in the development and delivery of training materials.
• Experience scheduling, coordinating and managing electronic calendars, meetings, projects and events with skill to reason and discern priorities when determining action.
• Knowledge of pertinent federal and non-Federal sponsor regulations including, but not limited to NIH (OMB Circulars), the NSF and PHS Grants Policy Statements, Federal Acquisition Regulation, patent and copyright law, and cost-accounting standards
• Knowledge and understanding of the compliance and sponsor policies related to research administration.
• Knowledge of federal, state, and non-profit sponsor regulations, policies, requirements, procedures, and areas of interest.
• Maintains knowledge of and skills to interpret and apply sponsor, institutional and departmental policies. Knowledge of current compliance regulations in all areas of research administration.
• Familiarity of various institutional offices related to pre- and post- award activities, along with research compliance.
• Familiarity working with grant preparation systems
• Skills to interpret and communicate policy for others.
• Skills and ability to attain a Certified Research Administrator Certificate or similar certificate within three years of hire.
• Excellent interpersonal skills; ability to exercise tact, courtesy, and diplomacy when dealing with individuals at any level within and outside the Health campus and the University.
• Excellent attention to detail.
• Advanced skills to set priorities, meet deadlines, organize tasks in a complex university-community environment with minimal supervision

Preferred Qualifications

• Certified Research Administrator Certificate or similar certificate within three years of hire
• 2 or more years of Research Administration experience, preferably in pre-award, proposal submissions
• Experience working with Canvas in creating training program materials and tracking student progress
• Experience creating training videos and other media
• Knowledge of UC Davis grants policies and procedures.
• Familiarity with Cayuse and SF424 grants preparation systems
• Knowledge of the SOM Dean's Office of Research service units and policies
  

Key Responsibilities

• 75% - Pre-Award Services
• 20% - Training Program
• 5% - Other Duties

Department Overview

The School of Medicine Office of Research (SOM OR), with an annual operating budget of approximately $10M, acts under the direction of the SOM Vice Dean for Research. SOM OR manages research safety, grant facilitation, and supports investigators across the SOM and the UC Davis Main Campus who perform biomedical research. In FY24, the School of Medicine received $400 M in extramural grants and contracts. By supporting research administration throughout the SOM, the incumbent will play a key role in supporting the overall UCD SOM research mission by improving pre-and post-award administration and compliance throughout the school.

POSITION INFORMATION

• Salary or Pay Range: $2,593.87 - $4,616.86
• Annual Salary Range: $67,700.00 - $120,500.00
• Salary Frequency: Biweekly
• Salary Grade: Grade 21
• UC Job Title: RSCH ADM 3
• UC Job Code: 006206
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): 8:00am - 5:00pm
• Location: UCD Inst for Regenerative Cure (HSP041)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)
• This is not an H-1B visa opportunity

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks