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Supplies and Mail Delivery Services Associate

University of Georgia
retirement plan
United States, Georgia, Athens
Jun 17, 2025
Posting Details
Posting Details


Posting Number S13741P
Working Title Supplies and Mail Delivery Services Associate
Department Libraries-General Operations
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.
About the College/Unit/Department
The UGA Libraries advance the University of Georgia's mission by providing the best possible access to recorded knowledge, actively contributing to the success of students and faculty through teaching and research services provided in physical and virtual environments, exemplifying the University's strategic priority to serve the people of Georgia and beyond, and upholding the University's commitment to diversity and inclusion. A member of the Association of Research Libraries with 75 faculty librarians and archivists, 150 staff and nearly 200 student workers, the UGA Libraries receive more than three million visits per year on average and provide services at nine locations across the Athens campus, among them the Main Library, Miller Learning Center, McBay Science Library, Special Collections Libraries and Music, Art and Education branch libraries. The UGA Libraries offer nationally distinctive special collections related to Georgia's history, politics, and public policy, and preserves one of the foremost media collections in public broadcasting. The UGA Libraries provide IT support for Georgia Library Learning Online ( GALILEO), Georgia's statewide virtual library initiative, and is home to the UGA Press and Georgia Review literary journal. Please visit libs.uga.edu for more information.
College/Unit/Department website libs.uga.edu
Posting Type External
Retirement Plan TRS
Employment Type Employee
Benefits Eligibility Benefits Eligible
Full/Part time Full Time
Work Schedule
Additional Schedule Information
M-F; 8 hrs./day
Advertised Salary Minimum $34,500
Posting Date 06/16/2025
Open until filled Yes
Closing Date
Proposed Starting Date 07/14/2025
Special Instructions to Applicants
Location of Vacancy Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Position Information


Classification Title Service/Maintenance Worker
FLSA Non-Exempt
FTE 1.0
Minimum Qualifications
Requires at least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
One or more years of postal work experience (e.g. - United States Postal Service,
FedEx, or UPS) preferred.
Position Summary
The Supplies and Mail/Delivery Services Associate plays a key operational role in the day-to-day logistics of the UGA Libraries' mailroom and supply operations. Reporting directly to the Supplies and Mail Operations Manager, the associate is responsible for mail and package handling, supply ordering, inventory support, and delivery coordination. This position alternates delivery routes with the Manager and assumes oversight and operational duties, including international mail processing, student worker oversight, and inventory coordination-in the Manager's absence. This position helps maintain consistency in all aspects of mail/delivery and supplies services and associated record keeping.
Knowledge, Skills, Abilities and/or Competencies

  • Ability to exercise independent judgment.
  • Strong organizational ability including working under pressure and meeting deadlines.
  • Ability to pay close attention to detail.
  • Ability to establish and maintain effective working relationships.
  • Effective verbal and written communication skills.
  • Knowledge of postal laws, rules, and regulations preferred.
  • Knowledge of modern office practices, office software packages (i.e., Microsoft Office), office procedures and equipment preferred.


Physical Demands
Lifting and handling heavy loads (minimum of 50 pounds). Frequently standing and walking for prolonged periods of time.
Is driving a responsibility of this position? Yes
Is this a Position of Trust? No
Does this position have operation, access, or control of financial resources? No
Does this position require a P-Card? No
Is having a P-Card an essential function of this position? No
Does this position have direct interaction or care of children under the age of 18 or direct patient care? No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities


Duties/Responsibilities

  • Ensures incoming Libraries mail and parcels are distributed to the addressees by sorting and delivering.
  • Receives and distribute shipments of library material, supplies, and equipment .
  • Transports Libraries' mail and equipment to and from the U.S. Postal and campus mail facilities, and satellite campus locations.
  • Alternates weekly mail and delivery routes with the Supplies and Mail Operations Manager to ensure a continuous and consistent flow of time-sensitive and special deliveries.
  • Processing requests, monitoring, purchasing and restocking supplies across library locations; ensure supply closets are organized and inventoried.
  • Records the receipt for purchase order deliveries, assist in unloading, and communicate with the Libraries Business Office to ensure timely payment.
  • Maintains the Libraries' fleet of vehicles by monitoring fluids, scheduling service, and recording maintenance activities.
  • Ensures the security of the loading dock and mailroom areas by adhering to Libraries' restricted access policies.

Percentage of time 50


Duties/Responsibilities

  • Prepares out-going U.S. mail and on-campus mail (including faculty books) by following departmental processing procedures, as well as specialized mail including Federal Express, UPS, and bulk mailings.
  • Enters mail room data both manually and by computer for record keeping purposes.
  • Interprets various mail policies and procedures for the Libraries by maintaining awareness of changes in the U.S. and International Postal Service, Campus Mail , and various commercial shipping companies' policies to ensure the most efficient and cost-effective methods for mailing materials.

Percentage of time 40


Duties/Responsibilities

  • Assists in the supervision and evaluation of student workers by participating in interviewing, hiring, training, scheduling, and monitoring their daily activities.
  • In the absence of the Supplies and Mail Operations Manager, serves as acting lead for the department-overseeing mail, supplies and delivery operations, managing student worker responsibilities, coordinating deliveries and inventory tasks, and processing international shipments.
  • Ensures continuity of departmental services during Manager absences or special projects.

Percentage of time 5


Duties/Responsibilities

  • Maintains flexibility and awareness of changes in the department and organization by assuming other similar duties and responsibilities as assigned.
  • Participates in library- wide communication by reading, responding to, and initiating information transmitted via Grapevine, Library Update, and appropriate library-wide or departmental meetings and asking questions, seeking clarification, or initiating discussion on library issues.
  • Works with various departments and individuals and help resolve any questions or problems.

Percentage of time 5
Applied = 0

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