Executive Assistant

Executive Assistant & Board Liaison

Are you interested in working in our Energy Transition Space?

Join our Baker Hughes Team!
The Executive Assistant is a high profile and fast paced position that will play a critical role in providing administrative support to the VP, Chief Compliance Officer & Corporate Secretary. The ideal candidate will possess experience working in legal department, excellent organizational skills, attention to detail, exercise good judgement, be adaptable to change, and possess the ability to work efficiently in a fast-paced environment. Must maintain flexible hours as dictated by the needs of business for projects and meetings.

Partner with the best

As an Executive Assistant & Board Liaison, you will be responsible for:

• Organize complex calendars and schedules; resolving any scheduling conflicts (including urgent and unforeseen circumstances) and prepare necessary materials for meetings.

• Handle travel arrangements to include visas as needed, prepare itineraries, plan logistics, and prepare expense reports.

• Serve as a point of contact for internal and external auditors and provide requested documentation.

• Onboard new employees and help with onboarding any new ELT members.

• Invoice Processing/Billing Contact (Ariba/HICX experience helpful).

• Legal Tracker Billing Guideline Reviewer, create Matters, and post invoices (Legal Tracker experience helpful).

• Prepare and coordinate execution of various documentation and signature requests, and organize and maintain electronic and physical files, records, and documents.

• Code of Ethical Conduct Certifications for Company Officers & Directors.

• Create Diligent book for monthly Chairman Board Memo.

• Support key corporate events, annual meetings and other external meetings which will require off hour support as needed.

• Perform additional duties as assigned.

Fuel your passion

To be successful in this role you will:

• Bachelor's degree preferred or equivalent work experience.

• 5+ years of experience as an Executive Assistant with a multinational company.

• Strong understanding of operating in a legal department at a law firm or in house and understanding of legal concepts

• Expert or highly advanced skills in Microsoft Office suite of products.

Work in a way that works for you

We recognize that everyone is different and that the way in which people want to work and deliver at their best is different for everyone too. In this role, we can offer the following flexible working patterns:

• Working flexible hours - flexing the times when you work in the day to help you fit everything in and work when you are the most productive

Working with us

Our people are at the heart of what we do at Baker Hughes. We know we are better when all of our people are developed, engaged, and able to bring their whole authentic selves to work. We invest in the health and well-being of our workforce, train and reward talent, and develop leaders at all levels to bring out the best in each other.

Working for you

Our inventions have revolutionized energy for over a century. But to keep going forward tomorrow, we know we have to push the boundaries today. We prioritize rewarding those who embrace change with a package that reflects how much we value their input. Join us, and you can expect:

• Contemporary work-life balance policies and wellbeing activities

• Comprehensive private medical care options

• Safety net of life insurance and disability programs

• Tailored financial programs

• Additional elected or voluntary benefits

You will be eligible to participate in Company-sponsored benefit programs, including health & welfare programs and the Thrift Plan (401k). You will have a choice of coverage options that best suit your needs. Coverage options and contribution amounts are related to your benefit elections, base salary level, and specific requirements of each of these plans.

This position is eligible for our comprehensive and competitive benefits package, which can be found here, and is further eligible for additional forms of compensation such as bonuses subject to the terms of the applicable benefit plans or policies.