Business Coordinator

Lubbock

41476BR

Biological Sciences

Position Description

Performs coordinative work in the business or administrative operation of a specific department or college. Responsibilities involve the coordination and supervision of the various functions and aspects of a department as well as the monitoring operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise staff or student assistants.

About the University

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.
About Lubbock:Referred to as the "Hub City" because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock's Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.

Major/Essential Functions

• Processes purchase orders; including online orders and orders through the TTU system for approximately 30 faulty members and graduate students.
• Maintain and reconcile faculty procurement cards; including budgeting and associated process for money moves and uploading receipts into the TTU system.
• Process travel; including applications and vouchers, obtaining estimates for most cost-effective travel arrangements, reserving rental cars, flights, meals, and lodging for approximately 30 faculty and graduate students.
• Reconcile and keep monthly reports on faculty accounts; including updating and maintaining approximately 50 excel spreadsheets monthly.

Required Qualifications

Bachelor's degree plus two (2) years related experience; OR a combination of education and/or progressively responsible related experience to equal six (6) years.

Preferred Qualifications

This position requires excellent knowledge of excel spreadsheets and budgeting. Applicant should have a strong background in accounting, reconciling, and budgeting. This is a fast-paced, multitasking, and high-volume position. Applicant must be comfortable with transitioning from one job responsibility to another based on the needs of the department. Applicant should have the ability to think independently and pro-actively. Applicant must have strong communication and interpersonal skills, along with strong time management skills

Safety Information

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Occasional Duties

• Assist with receiving departmental packages.
• Assist with creating shipping labels.
• Assist with general office duties.

Does this position work in a research laboratory?

No

Special Instructions to Applicants

Applicant maybe required to demonstrate excel budgeting or accounting abilities during the interview process.

Required Attachments

Cover Letter, Resume / CV

Optional Attachments

Professional/Personal Reference, Professional License/Certification, Other Documents Supporting Qualifications

Job Type

Full Time

Pay Basis

Hourly

Minimum Hire Rate

17.77

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.

Travel Required

None

Shift

Day

Schedule Details

M-F, 8am-5pm

Grant Funded?

No

Job Group

First Line Other Admn

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.