Capital Projects Coordinator

The City of Kirkland's Public Works Department is seeking to hire a Capital Projects Coordinator!

Why Work for Kirkland?
Ranked as one of the most livable cities in America, Kirkland is an attractive and inviting place to live, work, and visit. We have big city vision while maintaining a small-town, community feel. If you are a candidate with the desire to join an organization looking to innovate into the future, the City of Kirkland is the place for you!

If you ask our employees why they love where they work, they'll tell you about the great people, work environment, supportive management and City Council, and fearless innovation.

We also invest in you!
Competitive Wages: We strive to maintain competitive compensation packages and work to provide wages that meet the knowledge, skills, and abilities of our employees.

Awesome Benefits: The City offers benefits that are unmatched by most other employers. Please click on the benefits tab above to view more details.

Childcare Programs: To help address the challenge of finding reliable childcare, the City of Kirkland has reserved spots for City employees at local and regional service providers, available at a discount. New employees gain access to Kirkland's reserved spots as soon as they start employment. Learn more!

Training and Career Development: The City of Kirkland believes in developing its employees. You will have access to training opportunities designed for career development and advancement based on your position, skills, and interests.

Job Summary

The Capital Projects Coordinator is considered a journey level classification and performs engineering, architecture, construction management and/or project management responsibilities. This professional level position plans, budgets, and schedules all aspects of the parks, facilities, utilities and transportation capital improvements, as well as other City Funded/sponsored projects of basic to mid-level complexity. The position administers consultant contracts; coordinates design reviews, environmental reviews, coordinates property and permit acquisitions; coordinates building and contract awards; monitors construction contract progress and ensures proper project closeouts.

• Coordinates and/or attends planning meetings to determine objectives, program plan and projects scopes.
• Develops and negotiates schedules for design and construction, monitors and coordinates activities of contractors, consultants, committees, community organizations, and users during construction.
• Coordinates consultant selection process. Prepares negotiates and administers consultant agreements.
• Negotiates contracts for design and construction of projects.
• Assists in developing contract and project specifications.
• Coordinates review of design and construction work performed by consultants and contractors.
• Monitors and evaluates project construction costs and schedules to ensure timely progress and compliance to specifications and budgetary restrictions.
• Reviews and clears for approval contractor payments.
• Prepares and processes contract change orders.
• Verifies accuracy of product and service invoices and project accounting.
• Coordinates project closeout and budget reconciliation and evaluation.
• Plans capital improvement and other City funded/sponsored projects by preparing necessary documents, providing description of project objectives, participant responsibilities and project methodologies.
• Prepares memos, reports, correspondence, advertisements, and official documents.
• Assists in the development of citizen participation plans to inform and explain project objectives and answer questions from the public, media and other agencies.
• Performs other related duties of a comparable level/type, as assigned.
• Provides technical support for negotiations on interagency or local agreements
• Prepares cost and scheduling analysis reports for multiple projects and acts as technical resource to superiors on project schedule and budget.
• Provides project oversight on assigned projects from conception to implementation.
• Fosters a positive and supportive work environment; promotes diversity, equity, inclusion, and belonging in the workplace, contributing to an environment of respectful living and working in a multicultural society.

• Perform other duties, as assigned.
• Performs functions as assigned in the City's emergency response plan in the event of an emergency.

• Of multiple disciplines related to assigned capital projects (such as, engineering, architecture, landscape architecture, environment regulations)
• Of strategic planning skills
• Of budgeting techniques and principles
• Of contract negotiation
• Of design techniques and principles
• Of synthesizing multiple budgets
• Of the legislative process
• Of working with elected officials, other City staff and the general public
• Of cost benefit analysis
• Of project management techniques and principles
• Of policy/code analysis and development
• Of planning techniques and principles

Minimum Qualifications:

• Education: Bachelor's degree in Architecture, Engineering, Construction Management, Urban Planning or related field.
• Experience: 4 years project or construction management or related experience.
• Or: In place of the above requirements, the incumbent may possess any combination of relevant education and experience which would demonstrate the individual's knowledge, skill, and ability to proficiently perform the essential duties and responsibilities listed above.

• Must have a valid Washington State Driver's license and ability to remain insurable under the City's insurance to operate motor vehicles.
• Additional license(s) and/or certifications such as CA, EIT, LA, AIA, AICP, LEED, PMP, CCM, CCMA are desired.

Physical Demands and Working Environment:
Primarily office work, but the position also involves visiting construction sites under varying weather conditions. Potential hazards at construction sites include vehicular traffic, construction equipment, and uneven terrain.
The position may require climbing ladders, scaffolding, and working in trenches or other confined spaces.
This position encounters foot hazards as defined by the WAC, which may include any of the following: falling objects, rolling objects, piercing/cutting injuries, or electrical hazards.

Selection Process

Position requires a resume and cover letter for consideration of application. Please note how you meet minimum qualifications within the cover letter. Applicants who are selected for next steps in the hiring process will be invited by phone or e-mail. Candidates are encouraged to apply at the earliest possible date as screening, interviewing, and hiring decisions will be made through the recruitment period, until such time as the vacancy is filled.

The City of Kirkland is a welcoming community where every person can thrive and grow. We value diversity, inclusion, belonging, and work together to support our community. We do this by solving problems, focusing on the customer, and respecting all people who come into the City whether to visit, live, or work. As an Equal Opportunity Employer, we are committed to creating a workforce that does not discriminate on the basis of race, sex, age, color, sexual orientation, religion, national origin, marital status, genetic information, veteran status, disability, or any other basis prohibited by federal, state or local law. We encourage qualified applicants of all backgrounds and identities to apply to our job postings. Persons with a disability who need reasonable accommodations in the application or testing process, or those needing this announcement in an alternative format, may call 425-587-3210 or Telecommunications Device for the Deaf 711.