Assistant Facilities Manager

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves -

Join our growing facilities team in Washington, DC.

Assist the Facilities Manager in the delivery of services to operate and maintain our client's Class A commercial real estate properties in the DC area. Customer/client services, financial management, facility maintenance, procurement, and supplier management.

Excellent computer skills are required for this important role.

Your day to day:

Job Responsibilities

Relationship Management

• Interface with key client representatives regularly to provide updates and address issues or concerns, escalating to the FM and or CRE client as necessary.
• Maintain client satisfaction on services by supporting FM staff and vendors with managing, addressing and updating work orders in a timely manner.
• Act as a liaison between agency and building management and communicatetoCRE any updates, policy changes or activities as it pertains to the building's environment

Compliance

• Manage contractors when on site ensuring each are following building, client and JLL polices and confirming the delivery of the service is completed correctly.
• Enforce account policy and requirements regarding safe and efficient operations and work practices.
• Assist with Operational Compliance Program (OCP) and HSSE compliance.
• Contribute to the account KPI's and SLA's.

Team Management

• Demonstrate strong management, collaboration and teamwork within the account team, by driving best practices, policies and procedures.
• Lead team when emergency situations arise and escalate through the proper channels when required.

Administrative Function

• Assist FM on project moves and provide weekly updates to Occupancy Planning (OP) on changes to agency spaces.
• Timely and accurate approval of all vendor invoices and address any discrepancies identified.
• Assist FM with developing annual CapEx and OpEx budgets and track monthly accruals and reforecasts.
• Assist FM with implementing client CSR initiatives and identify ways to increase sustainable practices.

Sound like you? To apply you need:

Knowledge, Skills & Abilities

• Expert in software programs (Microsoft Office Suite)
• Finance and budget management

Years of relevant experience

• Minimum of two years of industry experience required either in the corporate environment, third party service provider or as a consultant

Estimated total compensation for this position:

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Location:

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.