Assistant Director- Federal Systems Compliance (Compliance and Fund Management)

Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.

The Office of Student Financial Aid ( OSFA) manages and executes the financial aid operations, programs, and processes for the campus. OSFA oversees the administration of federal, state, and institutional aid provided to the UGA student body. With approximately 42 employees OSFA has responsibility for all financial aid received by the UGA student body in the form of grants, scholarships, loans, and work programs. OSFA annually administers in excess of $500 million in student financial aid for UGA students.

Monday - Friday, 8:00am - 5:00pm. Some evening or weekend hours may be required. Some travel required.

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Prior experience working in student financial aid administration preferred.

Manages the regulatory compliance processes associated with Course Program of Study (CPoS). Collaborates with Registrar, Academic Advising, and other relevant campus partners to ensure compliance for financial aid eligibility. Ensures all colleges and departments are properly notified of issues regarding degree progression and financial aid delivery. Oversees staff interaction with students, parents, and campus partners ensuring effective communication and correct information is given. Establishes strategies for effective delivery of financial aid. Collaborates with OSFA management team to develop training materials for staff. Manages regular reports which monitor for and identify errors related to CPoS. Assist with tasks related to the Common Origination and Disbursement ( COD) system. Determine eligibility for and revise student financial aid awards according to established guidelines and policies. Remain current regarding federal, state and institutional student financial aid regulations, policies, and procedures.

Ability to manage substantial program changes. Strong critical thinking skills. Acute attention to detail and deadlines. Strong organizational skills. Ability to multitask with high levels of accuracy. Strong customer service skills. Excellent oral and written communication skills. Serve a wide variety of student and parent populations. Strong computer and technology skills.

Climb Stairs. Lift up to 30 pounds or more. Sitting for extended periods of time doing computer work. Some evening and weekend work. Some travel for outreach events off campus.

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Manages CPoS program to ensure accurate information is communicated effectively; Ensure compliance with all federal, state, and university policies; Supervise staff members regarding CPoS processes; Monitor regular reports for errors to ensure timely and accurate delivery of financial aid; Facilitate and construct ongoing trainings for staff related to CPoS; Establish strategies for timely and accurate delivery of financial aid; Collaborate with other members of management team to ensure office-wide compliance.

Effective, timely, and accurate management of Common Origination and Disbursement ( COD) files/records/data/information, including transmission, receipt, reconciliation, problem resolution, and communication; Accurately award and revise student financial aid in accordance with federal, state, and university policies and procedures; Monitor Banner, National Student Loan Data System ( NSLDS), and other systems for changes to students' federal aid eligibility; reconcile award discrepancies with Student Accounts and work with UGA departments as needed to resolve financial aid related issues.

Process and work numerous and complex reports which require the ability to interpret the necessary action required and that they are completed in a timely manner; Remain current regarding federal, state and university regulations, policies and procedures concerning financial aid related matters; Adhere to all statutory, regulatory, and policy guidance, including office policies and procedures.

Collaborate with other employees on office committees regarding policy, procedures, and training opportunities; Participate in approved professional development activities in coordination with other managers; Assist with presentations and financial aid outreach events, delivering information and responding to questions accurately, timely, and professionally; Serve as backup to Associate Director; Assist in training new employees (permanent and temporary, including interns and graduate assistants), as needed.