Administrative Manager Supply Chain Inventory Control

General Description:

This position is responsible for Supply Chain Inventory Control for the OU Health system, including implementing standardized system-developed supply chain strategic plans and policies, overseeing all inventory control practices and functions (Inventory Management/Warehousing/Pars/ JIT/LUM, POU), and directing Inventory Control staff. Under the direction of the Associate Vice President, Supply Chain Operations, administers all Supply Chain inventory control functions and supports the Supply Chain operations for OU Health.

Essential Responsibilities:

Responsibilities listed in this section are core to the position. Inability to perform these responsibilities with or without an accommodation may result in disqualification from the position.

• Under the guidance of the Associate Vice President, Supply Chain Operations, assists in the leading of the OU Health Supply Chain vision and overall strategy which includes standardized facility-based receiving, storage, inventory management/control, point of use/low unit of measure, and distribution operations in all of OU Health.
• Provides day-to-day supervision of department staff which includes hiring, training, development, scheduling work, monitoring performance to ensure compliance with guidelines, policies, and procedures, providing feedback on performance, and writing and conducting performance reviews.
• Optimizes use of Materials Management Information System and other supply chain automation tools that works to eliminate unnecessary work, simplify necessary work, centralize simplified work, and automate centralized work.
• Works with Supply Chain staff to implement system wide inventory strategy and improve supply chain performance through a reduction in obsolete inventory, improvements in inventory turns and improvement in inventory replenishment processes.
• Carries out system-wide logistics policies and procedures at the facility level and ensure these standardized polices are consistently implemented. Develops policies and procedures as needed related to inventory requirements
• Works with onsite Supply Chain leadership to ensure appropriate delivery systems such as Low Unit of Measure (LUM), Just in Time (JIT), and/or point of use type systems are evaluated and wherever possible implemented in a standardized and consistent manner.
• Utilizes standardized system wide dashboard analytics to measure inventory levels, ensure proper inventory controls and other supply chain operations key measures of performance to ensure they are measured, monitored and goals are met.
• Implements system wide standardized inventory control and cycle counting strategy to provide appropriate financial controls and management.
• Applies and enforces procurement separation of function practices in accordance with the Uniform Commercial Code (UCC) and accounting practices for establishing appropriate inventory management controls in conjunction with Generally Accepted Accounting Principles (GAAP).
• Ensures system compliance for Joint Commission Accreditation and other regulatory bodies for storage and delivery of supplies as well as recalled or suspended inventory products.
• Participates in the development of operating and capital budgets, programs, policies and plans for the effective operation of the health system.

General Responsibilities:

• Performs other duties as assigned

Minimum Qualifications:

Education: Bachelor's degree required. Technical or Business-related degree field preferred.

Experience: 3 to 5 years of progressive leadership experience required, including at least 1 or more years in supply chain management or supply chain project management role required. Prefer 4 or more years of experience in Supply Chain. .

License(s)/Certification(s)/Registration(s) Required: None required. Certified Materials & Resource Professional (CMRP) through American Hospital Association preferred. Lean/Six Sigma or similar process improvement program is preferred.

Knowledge, Skills and Abilities:

• Demonstrated track record of developing and implementing successful and comprehensive supply chain programs.
• Experience in supply chain in a large hospital, multiple campus facility preferred.
• Experience using metrics to drive decisions and working with external vendors.
• Demonstrated business understanding and ability to balance people/ organizational decisions with business considerations.
• Demonstrated working knowledge of multiple Supply Chain functional areas.
• Demonstrated ability to build and maintain strong, effective working relationships with a variety internal and external stakeholders.
• Effective verbal and written communication to a variety of stakeholders from executives to staff and strong interpersonal skills are required. Able to rapidly summarize information and present to others
• Strong leadership and facilitation skills with the ability to lead successful teams of individuals, motivate project participants, and communicate effectively at all levels across the system.
• Demonstrated business acumen. Must be a strategic thinker, self-motivated and have excellent problem solving and project management skills. Proven ability to solve complex problems effectively and manage multiple high priority deliverables.
• Strong attention to detail and outstanding analytical skills
• Proven ability to foster prime vendor relationships that will drive toward a successful partnership.
• Proficiency with the MS-Office suite of products, Outlook, and MMIS. Must know the inventory and distribution software capabilities of the Materials Management Information System.