Assistant Director, Career Services

Student Success and Well-Being - Career Services

Student Success and Well-Being Career Services provides comprehensive career services and programs to assist a variety of student population in developing and implementing career, education, and employment plans through collaborative internal partnerships with UCF administrators, faculty and staff, as well as effective external partnerships with key employers.

The Opportunity:

UCF's Student Success and Well-Being Career Services Department is currently accepting applications for an Assistant Director, Career Services. This role provides leadership, professional expertise, and direction in planning and executing career services events and functions. This position is responsible for coordinating major career expos, specialized events, career panels, conferences, receptions, and college-specific events, ensuring seamless execution and optimal engagement. The Assistant Director manages event logistics, supervises staff, and coordinates with the Associate Director to manage event budgets and ensure accurate financial tracking.

This position/classification may be moved at management's discretion within the SSWB division to a commensurate level position as determined by the Vice President of Student Success and Well Being or his/her designee.

Responsibilities:

Career Fair & Event Management:

• Plan, coordinate, and assess large-scale career fairs, including Fall and Spring Expos.

• Oversee logistics in Handshake and work with vendors on venues, catering, parking, and related services.

• Manage registration, payments, and post-event reporting.

Special Event Coordination:

• Lead or support planning for events like the Statewide Job Fair, CREOL Career Fair, ProConnect, and others.

• Handle logistics, scheduling, and communication for each assigned event.

• Partner with departments and stakeholders to ensure successful execution.

Data Management & Policy Administration:

• Manage databases and compile data for internal and external reporting needs.

• Create, interpret, and apply policies and procedures to ensure compliance and consistency across operations.

Financial Administration & Reporting:

• Coordinate financial processes related to events, including purchase orders, deposits, and refunds.

• Track revenue and expenditures and coordinate with the Associate Director to manage event budgets and ensure financial tracking.

Staff Supervision & Team Management:

• Supervise the ER Coordinator and Graduate Assistant.

• Provide guidance, assign tasks, and support team development to meet event and engagement goals.

Employer Engagement & Advisory Board:

• Co-lead the Employer Advisory Board and cultivate employer relationships to enhance recruitment opportunities.

• Communicate regularly with employer partners and collaborate with internal staff to align engagement strategies.

College & Faculty Outreach:

• Deliver career-focused presentations in classrooms and represent Career Services in faculty partnerships.

• Support outreach efforts to increase faculty involvement in career programs and events.

Employer Outreach & Recruitment:

• Attend networking events, trade shows, and employer meetings to promote Career Services and recruit new employer partners.

• Represent the department professionally and build relationships to expand employer engagement opportunities.

Minimum Qualifications:

Bachelor's and 4+ years of relevant experience or Masters degree and 2+ years of relevant experience with at least 1+ year(s) of leadership experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more information.

Preferred Qualifications:

• Demonstrated experience in planning, coordinating, and executing large-scale events (e.g., career fairs, conferences) with a strong focus on logistics, vendor management, and participant experience.

• Experience with budget management, while managing purchase orders, processing payments, and generating financial reports.

• Previous experience within higher education or career services preferred.

Special Instructions to the Applicants:

The final salary will be determined based on the candidate's qualifications, experience, and internal equity considerations.

This is an auxiliary-funded position. Employment is subject to availability of funding and may cease at the time funding for this employment is depleted.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you'll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks!UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options

• Employee discounts, including tickets to many Orlando attractions

• Education assistance

• Flexible work environment

• And more...For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.

UCF is proud to be a smoke-free campus and an E-Verify employer.

If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.

For general application or posting questions, please email talent@ucf.edu.