Arbor Assistant Manager

Position Number: 40033528

Payroll Title: FOOD SVC SUPV 1

Job Code: 5234

Job Open Date: 7/15/2025

Application Review Begins: 7/30/2025

Department Code: Campus Dining - UCFS

Percentage of Time: 100%

Union Code: 99 Non-Represented (PPSM)

Employee Class: Staff: Career

FLSA Status: Exempt

Salary Grade: PSS/18

Pay Rate/range: Hiring/Budgeted Salary Range: The budgeted salary range that the University reasonably expects to pay for this position is $55,400 -$57,000/yr. Posting Salary Range: The posting salary range for this position is $55,400 -$60,000/yr. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University.

Work Location: Arbor Convenience Store

Working Days and Hours: Sunday - Thursday, 1:30pm-10:30pm (days/hours may vary)

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable: N/A

Special Instructions:

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement:

Housing, Dining & Auxiliary Enterprises houses 10,000 students, faculty and family residents on campus, provides support services for 9,300 students residing in the communities adjacent to the campus, serves 21,000 customers daily in its retail and board dining programs, manages the UCSB Campus Store and University Center, hosts 150,000 guests annually for conferences and meetings, manages a major events center (Events Center), and oversees the administration of transportation, parking and fleet services. Additional responsibilities in the HDAE portfolio include Administrative & Residential Information Technology (ARIT) and The Club & Guest House. HDAE employs 600 full-time employees and 1,800 student employees. HDAE maintains a physical plant of more than 3 million square feet of buildings and 250 acres of grounds and landscaping.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties:

Under the general supervision of the Arbor Manager, the Assistant Manager is responsible for the daily operation of the Arbor store. The Arbor operates 7 days/week with an annual budget of $2.8M and a staff of 80-90 part time student employees. Primary responsibilities include Training and Supervision, Purchasing and Inventory Management, Financial Duties and Safety and Sanitation.

Required Qualifications:

Education:

• High School Diploma and/or equivalent education/ certification experience/training

Work Experience:

• Excellent communication and customer service skills including ability to actively listen and effectively convey information, policy and procedures both orally and in high volume operation with continuous personnel actions.
• Ability to effectively work with other managers and full time staff as a team.
• Ability to utilize computers, learn new software and to work with Word.
• Minimum 2 years of supervisory experience.

Preferred Qualifications

• Associate's Degree or equivalent experience in restaurant or institutional food service operations

Special Conditions of Employment:

• Ability to lift up to 50 pounds and work standing for up to 8 hours per day.
• Satisfactory criminal history background check
• UCSB is a Tobacco-Free environment

Misconduct Disclosure Requirement:

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegation or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace

Job Functions and Percentages of Time:

• Training and Supervision - 65%
• Provides training and supervision for a staff that consists of 80-90 part time student employees.
• Responsible for creating training programs for associates and supervisors; creates a program to rotate staff in the coffee area and store to ensure cross training of all staff.
• Schedules and disciplines the part time staff of the Arbor.
• Conducts regular meetings, weekly or bi-weekly, with the Arbor supervisor staff.
• Conducts annual performance evaluations on supervisors and associates.
• Creates and maintains a positive work environment through effective communication with peers, staff, and customers.
• Ability to act on store goals and objectives and meet deadlines.
• Purchasing and Inventory Management - 10%
• Responsible for assessing daily inventory levels of store products and writes CBORD orders for bakery, coffee, Central Kitchen transfers and paper goods.
• Responsible for weekly vendor orders.
• Responsible for accurate and timely processing and posting of vendor invoices. Ensures invoices are submitted weekly.
• Responsible for the physical inventory of over 6,000 items. Enters inventory into CBORD, reviews totals and checks for errors before submitting to the Arbor Manager.
• Identifies items that are either not in the inventory or that are no longer stocked in store and recommends removal from CBORD to the Arbor Manager.
• Financial Duties - 15%
• Responsible for cash handling and ensuring cash bags are secured in either the cash registers or in the safe at all times.
• Reviews cash overages or shortages and takes appropriate action with UCen Security or with documentation.
• Reviews daily payroll ensuring that staff work hours are correct and submits updates or corrections by deadline.
• Manages and maintains daily transfer requisitions between Arbor and satellite units.
• Completes monthly waste logs, transfers, and write offs and submits information no later than 3 days post month end.
• Safety and Sanitation -10%
• Provides modified ServSafe training to the Arbor staff in the area of food handling, food storage, sanitation, safety, and cleanliness.
• Ensures that proper food handling procedures are being met. - Ensures that temperature logs are kept up to date on refrigerators, freezers, and soup wells.
• Keeps the storeroom orderly and ensures all food items are at least 6" off the floor and stocked safely.
• Responsible for proper storage and rotation of items in refrigerators, freezer, and storeroom.
• Responsible for creating and updating weekly chore list; schedules quarterly store cleaning.

UC Vaccination Programs Policy:

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs. As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals** must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit:

* UC Santa Barbara COVID-19 Information - https://www.ucsb.edu/COVID-19-information

* University of California Policy on Vaccinations - With Interim Revisions - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy

**Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Employment Opportunity:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Reasonable Accommodations:

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