(Hybrid) Program Coordinator of Undergraduate Recruitment Events - Enrollment Management

The Enrollment Management Department at West Virginia University is currently accepting applications for a Program Coordinator of Undergraduate Recruitment Events.

About the Opportunity

The Program Coordinator manages, plans, and provides creative strategy and direction for Undergraduate Recruitment events, experiences and other key recruitment initiatives for Enrollment Management. Under the direction of the Director of Undergraduate Events and Onboarding, this position will work to ensure recruitment goals are met, work to build brand, and provide a seamless event experience.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

• 37.5-hour work week
• 13 paid holidays (staff holiday calendar)
• 24 annual leave (vacation) days per year (employee leave)
• 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• WVU offers a range of health insurance and other benefits
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
• Wellness programs

What You'll Do

• Support the Director of Undergraduate Events and Onboarding with the coordination, training, and hiring of student ambassadors.
  
• Partner with Director to plan and implement on-campus and off-campus recruiting efforts and events including but not limited to open houses, high ability events, college fairs, educator events, and various special events.
  
• Serve as a liaison to the campus community for undergraduate central recruitment events.
  
• Serve as the decision maker for events in the absence of Director.
  
• Manage all event meetings, organize agendas, follow up and keep track of assignments, and follow through.
  
• Manage event creation and communications within Blackthorn. This includes event registrations, producing reports, and managing data related to each event.
  
• Coordinate, plan, and execute logistical event details, which will include scheduling reservations for event space, food and beverage, transportation, audio/visual, among others.
  
• Communicate verbally and electronically with faculty, staff, and group sponsors regarding the planning and management of event details to ensure flawless execution of tasks.
  
• Monitor and respond to all messages in the wvuadmissionsevents and wvuorientation email accounts. Serve as the primary point of contact for students and families that have event questions.
  
• Ensure all segments of events are planned and executed on time and within budget.
  
• Represent WVU as a recruiter for all recruitment territories. Travel to college fairs, high school private visits, information nights, university hosted events and parent nights to counsel prospective students and families as needed.
  
• Follow up with students from initial contact through enrollment to ensure students have every opportunity to enroll. This includes maintaining open communication via phone, e-mail and surface mail as needed and recruiting students equally regardless of race, religion, or socioeconomic background.
  
• Complete other projects and assignments at the request of the leadership within Enrollment Management.
  
• Assist with event communication and audience segmentation to ensure events are non-duplicative and fulfill recruitment and enrollment needs.
  
• Ensure coverage for events, managing professional staff, student staff, and volunteer staff. Ensure staff development professional opportunities and demonstrates leadership for the office.

• Bachelor's degree
• A minimum of six (6) months of experience in the following:
  
  
  
  • College admission counseling, sales, marketing, public relations, advising or counseling, event planning, or a related field
  
  
  
  
• Any equivalent combination of related education and/or experience will be considered.
  
• All qualifications must be met by the time of employment.

Knowledge, Skills, and Abilities

• Excellent time management, attention to detail, and organizational skills.
  
• Must be able to plan and help manage events with creativity and efficiency.
  
• Must be able to work in a fast-paced, deadline-driven environment.
  
• Ability to relate to the concerns of prospective students and parents and the ability to counsel them on those concerns.
  
• Demonstrated excellent oral and written communication skills are required to advise and counsel students, parents, and high school counselors regarding WVU programs and admission requirements as well as communicate attributes of programs and services offered.
  
• Demonstrated understanding of undergraduate curricular and co-curricular experience at WVU or another major public institution of higher education located in a college town environment.
• Ability to facilitate equal access to WVU education for all interested students.
  
• Must be able to travel extensively (often overnight) and to work extended hours and weekends on short notice as needed.
• Must be able to work flexible hours in late spring and summer as needed.
  
• Must have demonstrated excellent interpersonal skills and the ability to develop constructive relationships with prospective students and their families as well as University administrators and high school counselors, teachers, and principals.
  
• Must always exhibit professional behavior and image to best represent WVU to our constituents.
  
• Must exhibit a positive attitude and demonstrate the ability to work well with others.
  
• Ability to rapidly learn WVU admission requirements, admission timeline, and basic housing and financial aid requirements and regulations.
  
• Ability to operate a motor vehicle.
  
• Physical capability to transport materials weighing an average of 25-40 pounds.
  
• Must be able to qualify for a university travel card (pass a credit check).

Requirements

• Valid driver's license

West Virginia University is a place of purpose and community. We take pride in our profound impact on the state of West Virginia and are committed to the personal and professional growth of our employees.

From the groundbreaking R1 research at our flagship campus in Morgantown to the career-oriented programs at WVU Potomac State in Keyser, and the technology-intensive programs at WVU Tech in Beckley, the contributions of WVU employees resonate across the state, touching lives and shaping futures.

At WVU, you will discover a supportive community that champions work-life balance and fosters a collaborative atmosphere. Our core values - service, curiosity, respect, accountability and appreciation - unite us as Mountaineers.

Join us at West Virginia University, where your work will make a lasting impact. To learn more about WVU, visit wvu.edu.

West Virginia University is an Equal Opportunity Employer. We invite all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, genetic information, or Veteran status.