Senior Academic Personnel Analyst

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

The Physical Sciences Personnel Team in the UCI School of Physical Sciences is a highly collaborative team dedicated to delivering high-quality, customer-focused support across academic and staff personnel policy administration, payroll, and human resources processes. The team provides strategic guidance to school leadership and manages the full employee life cycle for faculty, staff, and students. Our mission is to support the school's teaching, research, and service goals through a collaborative and innovative approach, prioritizing professional development, compassion, and effective use of technology. This position may begin full time on-site. After assessing work productivity throughout the six-month probationary period (as appropriate) along with satisfactory progress and supervisor approval, the incumbent may request a hybrid/remote schedule that fits within the unit's business needs.

The School of Physical Sciences seeks a highly motivated and experienced Senior Academic Personnel (AP) Analyst to oversee and manage academic personnel and human resources functions for assigned unit. This role involves providing analytical support and exceptional customer service to faculty, staff, and student employees. The incumbent must have a deep understanding of UC, campus, and departmental policies, and offer effective solutions to complex personnel issues. As the subject matter expert, the Sr. AP Analyst works closely with the Director of Personnel, departmental leaders, faculty and staff, offering expert guidance while ensuring policy compliance. The position requires a strong communicator with excellent administrative and leadership skills, capable of operating in a high-volume, fast-paced environment.

Responsibilities include academic recruitment, appointments, merit reviews, promotions, salary and benefits issues, sabbaticals, grievances, equal opportunity and affirmative action issues, layoffs, and compensation. Serves as a resource to senior leadership, functional team members, faculty, and staff, and functions as liaison to various campus offices.

Required:

• Requires thorough knowledge of and ability to apply and interpret organizational, union, and university policies and procedures which govern academic and staff HR.
• Demonstrated skill in analyzing complex situations to: define project, problem or objective; identify relevant concerns or factors; identify patterns, tendencies and relationships; formulate logical and objective conclusions; recognize alternatives and their implications; give professional advice to senior officials; and make critical decisions regarding personnel.
• Exceptional communication skills including oral, written, and active listening. Must demonstrate an appreciation for diversity and sensitivity to those from different regions and backgrounds.
• Excellent critical and innovative thinking to address moderately complex issues and present nuanced analyses.
• Leadership skills to create and contribute to a team environment; define and delegate work; set and adjust priorities and standards; motivate staff to achieve and exceed goals; find innovative and creative solutions which may have little or no precedent.
• Demonstrated experience working with confidential information and using sensitivity, tact, and discretion in internal and external communication.
• Strong resource management skills as relatable to Human Resources.
• Ability to assess goals, priorities, values, as well as the legal and human implications of decisions.
• Bachelor's degree in related area and / or equivalent experience / training
• 3-5 years Experience in personnel analysis or administration; or an equivalent of education and experience.

Preferred:

• Extensive knowledge of requirements for hiring international employees including the visa request process at the University of California.
• Extensive knowledge of UC/UCI policies and procedures and campus departments/administrative offices, roles, and responsibilities with emphasis on academic personnel, staff personnel and human resources, and labor relations.
• Proficiency in UCPath/Peoplesoft, Cognos/Tableau, and timesheet applications.
• Thorough knowledge of UC systemwide and organization policies, union contracts, procedures and practices that govern academic HR administration.
• Knowledge of trends in academia, especially in areas of academic planning, human resource management and administration.
• 6+ years of experience in personnel analysis or administration; or an equivalent of education and experience.
• UC/UCI experience
• Personnel analysis or administration in higher education

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $77,000- $90,000 (Monthly).

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.