Assistant Undergraduate Advisor

This position is being filled at either the Stdt Acad Advisor 2 (JobID: 79728) or Stdt Acad Advisor 3 (JobID: 79729). Applicants are encouraged to apply for the position level you are best qualified for, if in doubt please apply for both.

NO VISA SPONSORSHIP AVAILABLE FOR THIS POSITION.
Applicants must have current work authorization when accepting a Baskin Engineering or affiliate staff position. We are unable to sponsor or take over sponsorship of an employment Visa for staff.

HOW TO APPLY

For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the Applicant Resources on our website.

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INITIAL REVIEW DATE (IRD)

UC Santa Cruz jobs are posted until filled. All application materials submitted by 11:59 pm on the IRD will be routed to the hiring team for consideration. NOTE: Applicants who miss the IRD are still encouraged to apply; their materials will still be forwarded for consideration if requested by the hiring team. Application materials cannot be accepted outside of the jobs portal. Applications cannot be edited on an applicant's behalf. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 08-05-2025

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The Baskin School of Engineering at UC Santa Cruz is unique among public engineering schools. Founded in 1997, in the age of the internet, the Baskin Engineering community is deeply committed to addressing the most important engineering challenges posed by our modern world. Faculty and students pursue novel, visionary research guided by a mission to create positive societal impact. Through future-looking programs of study and opportunities to engage in collaborative research across campus and with industry partners in Santa Cruz and nearby Silicon Valley, Baskin engineers are developing meaningful innovations that improve the lives of people and the health of our planet.

In addition to the scenic residential campus in Santa Cruz, the Westside Research Park hosts genomics and electrical and computer engineering labs and interdisciplinary research. Our Silicon Valley campus is home to faculty, graduate students, and professional master's programs with deep connections to this world-renowned hub for research and innovation.

We champion new ideas, foster collaboration, and uphold the UCSC Principles of Community.

JOB SUMMARY

Under the general supervision of the Baskin Engineering Director of Undergraduate Advising, the Assistant Undergraduate Advisor provides administrative support for the Advising Office and is responsible for reception and daily operations. The incumbent works independently to provide information and advice on academic policies and procedures to Baskin Engineering undergraduate students, including major and minor requirements and all aspects of course requirements for degree or program completion, escalating more complex issues that require assistance. The Assistant Undergraduate Advisor provides detailed and accurate information and advice on engineering majors and policies and interacts with students, faculty, other academic department advisors, and college advisors to support the success and retention of engineering undergraduate students.

The Baskin Engineering Undergraduate Advising Office provides centralized academic advising for all undergraduate majors in the School of Engineering. Operating in this centralized office structure, the Assistant Undergraduate Advisor stays current with knowledge of all undergraduate engineering majors and associated minors.

APPOINTMENT INFORMATION

Budgeted Salary: $31.13 - $35.73/hour. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: Student Services and Advising Professionals (SSAP) - SS Union

Job Code Classification: 004544 (STDT ACAD ADVISOR 2) - Grade 18

Travel: Never or Rarely

JOB DUTIES

70% - Advising Administration

• Coordinates Baskin Engineering's main advising emails.
• Advises students one-on-one during peak periods.
• Assists peer advisors when necessary.
• Responds to email and telephone inquiries when peer advisors are unavailable or during peak times.
• Contacts graduating students quarterly regarding exit requirements.
• Schedules exit interviews for graduating students.
• Issues independent study numbers to students and liaises with the Registrar's Office regarding independent study numbers.
• Assists with major declaration courses and coordinates student progress through the University's Learning Management System.
• Reviews and advises students on academic plans.
• Processes graduation checks for students who have applied to graduate, verifying completion of graduation requirements in the student information system, and contacting students who are missing graduation requirements.
• Reviews and completes part-time requests and petitions.
• Attends advising meetings and training as necessary.
• Compiles and sends broad announcements to engineering students using Baskin Engineering's email tool, Slug Success.
• Coordinates the transfer summer meeting calendar.
• Updates students' portals to reflect major and minor changes.
• Coordinates workshops, information sessions, and other student-facing events.
• Provides general support for the academic advising team.

30% - Advising

• Provides advice and assistance to students on all aspects of their academic experience, including progression and requirement matters for the School of Engineering.
• Advises students on a wide range of course possibilities and ways to complete degree requirements that may not be clearly defined.
• Evaluates and advises students on petitions for exceptions to departmental, school, or college policies.
• Confirms that students have met requirements for degree completion when there are no clear precedents or articulations, such as in interdisciplinary programs or when transfer work is involved.
• Reviews and advises students on plans and answers questions.
• Reviews and completes student request forms.
• Works collaboratively with Engineering Staff Advisors and faculty to provide effective advising and information for students.

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience and / or training
• Basic knowledge of advising and counseling techniques.
• Ability to multitask.
• Strong written communication skills.
• Ability to work independently.
• Ability to work as an effective member of a team.
• Strong oral communication skills with the ability to actively listen.

PREFERRED QUALIFICATIONS

• Skills in judgment and decision-making.
• Problem solving skills with the ability to identify issues and develop original ideas to solve problems.
• Knowledge of engineering courses and majors.
• Knowledge of university's policies, procedures, and requirements.
• Advising experience.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Selected candidate must pass the employment misconduct disclosure process.
• Ability to work long periods of time at a computer with or without accommodation.
• Ability to work occasional evenings and weekends as directed.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• Ability to travel to multiple work locations on and off campus.
• Ability to maintain appearance and conduct suitable for working in a professional setting.
• Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information, and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations.
• The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

MISCONDUCT DISCLOSURE REQUIREMENT

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

- UC Sexual Violence and Sexual Harassment Policy
- UC Anti-Discrimination Policy
- Abusive Conduct in the Workplace

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

NOTICE OF AVAILABILITY

EEO/AA

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status or other protected categories covered by the UC Anti-Discrimination Policy.

It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.