Facility Security Coordinator

Position Description

The Facility Security Coordinator is responsible for coordinating all aspects of physical security, access control, and facility maintenance to ensure a safe and secure environment. This role involves issuing access cards, office keys, and ID badges, processing new hires, monitoring visitor access, and assisting with various facility management tasks to include mail room activities. The ideal candidate will possess excellent organizational skills, the ability to maintain confidentiality, and knowledge of security systems and office software.

Key Responsibilities

• Issue card access and office keys to individuals as needed.
• Assist with auditing key inventory (issuance and turn-ins).
• Process new hires, issue ID badges, and issue vehicle tags as needed.
• Maintain access waivers for the fitness center.
• Maintain desk treadmill waivers
• Process and monitor visitor requests for access to facilities using Splan.
• Perform routine card access personnel validation.
• Maintain KeyPro physical key sign out system
• Monitor video surveillance and card access systems.
• Report on outages to the Facility & Security Systems Specialist.

Facility Support:

• Assist the facility coordinator with conference room reservations and setups.
• Coordinate with other UNOS admins on special functions.
• Pull miscellaneous reports for the Facility Manager using Prowatch and Splan.
• Assist with daily mailroom/Copy Center activities (UPS/USPS/FED EX) to include print jobs
• Support fire, shelter-in-place, and earthquake drills.
• Interface with security guards and report issues to the Manager, Facilities and Security.
• Perform miscellaneous job-related duties as assigned.
• Other duties as assigned.

Minimum Requirements

• 2 years of commercial building facility administration or physical security and/or safety experience required

Critical Skills

• Maintain a high level of confidentiality at all times.
• General knowledge of Windows Operating System and familiarity with Internet access.
• Must be highly organized and detail-oriented.
• Strong communication and interpersonal skills.

Additional Skills & Qualifications

• Proficiency in Microsoft Excel, Word, and Teams.
• Knowledge of CCTV, and Physical Access Control Systems (ePACS) is a plus.

Education

• High School Diploma or GED is required. 2-year degree or building administration certifications preferred

Physical Requirements

• General office demands
  
  
  
  • Prolonged periods of sitting at a desk and working on a computer.
  • Frequent reaching, handling, and fine manipulation for using office equipment, filing, and managing paperwork.
  • Manual dexterity sufficient to operate a keyboard, mouse, and other office tools.
  • Occasional standing, walking, and bending.
  • Ability to lift up to 10-20 pounds occasionally.
  • Vision abilities required include close vision for computer work and reading documents.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.