Senior Administrative Support - PR 1270

PE Systems, Inc. has a great opportunity for a Senior Administrative Support, supporting the F-15 Program at the Warner Robins, GA location.

At PE Systems, Inc., we truly value our employees. We unite exceptional talent with rewarding careers. Our dedicated team enjoys generous PTO, holidays, competitive pay, and outstanding benefits!

Voted Best Places to Work in Dayton since 2022!

General Function:

• Perform administrative tasks supporting daily operations of the F-15 Division, coordinating with base personnel, security, IT, travel, and other external agencies to ensure seamless operations.
• Assist in planning and organizing daily activities and program management efforts necessary to support the F-15 Division's mission.
• Manage executive calendars, schedule meetings, and ensure leadership time is effectively utilized.
• Organize and manage materials for meetings, including presentations, agendas, meeting minutes, and briefings.
• Collect program information and develop executive-level documentation to support leadership decision-making.
• Prepare and coordinate program briefings, decision documents, and related communications.
• Provide coordination, integration, and planning support across acquisition, sustainment, and modification efforts.
• Support and participate in executive, readiness, budget, design, weapon system, and technical reviews, and document meeting minutes and action items.
• Facilitate daily operations by supporting Chief of Staff, general officer, and Congressional taskings and associated deadlines.
• Assist in developing key program documents such as aircraft availability plans, roadmaps, and program management strategies.
• Maintain a comprehensive list of ongoing work efforts and assign offices and action officers accordingly.
• Ensure all work efforts are effective, address issues as they arise, and make improvements as needed.
• Support IMS, milestone tracking, and schedule assessments in collaboration with program managers.
• Develop and maintain project-specific schedules and Life Cycle Sustainment Plans (LCSPs).
• Provide support in areas including finance, contracts, engineering, logistics, and configuration management; manage mail, files, classified material, and correspondence.
• Record meeting attendance, draft official minutes, and manage travel arrangements using DTS, ensuring accuracy and policy compliance.
• Maintain Outlook calendars and schedules for division leadership to enable coordination across teams.
• Manage administrative procedures for document handling, sensitive data destruction, and compliance checks for accuracy.
• Create and maintain databases, graphics, and standardized products such as org charts, recall rosters, and reports for personnel evaluations and procurement.
• Answer phones, manage meeting logistics, produce visual aids, and improve computer-based communication processes for internal operations.
• Manage decoration and recognition programs for civilian and military personnel, including nominations for awards and special honors.
• Track and manage training programs, budgets, and requests using ETMS and digital tools; assist in submitting training documentation.
• Support in/out-processing by updating checklists, coordinating appointments, briefing new personnel, and ensuring onboarding completeness.
• Monitor and manage office supplies, emergency procedures, and SharePoint content; serve as records custodian for electronic management systems.
• Execute AFLCMC processes across F-15 locations by managing suspense databases, reviewing contract letters, and facilitating timely, accurate task tracking and documentation.

Qualifications:

Education/Certifications/Experience/Skills:

• Advanced Degree (Master of Arts (MA)/Master of Science (MS)) and 12 years of experience in the respective technical/professional discipline being performed, 5 years of which must be in the DoD.
• OR, BA/BS degree, and 15 years of experience in the respective technical/professional discipline being performed, 5 of which must be in the DoD.
• OR, 20 years of directly related experience with proper certifications as described in the Functionally Aligned Job Descriptions, 8 of which must be in the DoD.
• Must possess and maintain a government security clearance at the Secret Level.
• Must be proficient in the use of Microsoft Office Applications and other standard applications.

PE Systems, Inc. is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for Employment without regard to race/ethnicity, color, religion, sex, nation origin, ancestry, age, sexual orientation, gender identity, genetic information, marital status and disability (including physical or mental disability as well as pregnancy) veteran status or any other status protected by the Federal, State or local law.

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