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Extra Help - Executive Assistant - Mile Square Health Center - Clinic

University of Illinois Chicago
sick time
United States, Illinois, Chicago
Jul 16, 2025
Extra Help - Executive Assistant - Mile Square Health Center - Clinic Extra Help - Executive Assistant - Mile Square Health Center - Clinic This Position is temporary and limited to 900 hours. Hiring Department: Mile Square Health Center - Clinic Location: Chicago, IL USA Requisition ID: 1036190 Work Schedule: Monday - Friday, 9:00 a.m. - 5:00 p.m. Hours per Week: 37.5 Posting Close Date: Tuesday, July 29, 2025 Salary: The rate of pay for this position is $36.25 per hour. About the University of Illinois Hospital & Health Sciences System (UI Health) The University of Illinois Hospital & Health Sciences System (UI Health) provides comprehensive care, education, and research to the people of Illinois and beyond. A part of the University of Illinois Chicago (UIC), UI Health comprises a clinical enterprise that includes a Joint Commission-accredited tertiary care hospital and outpatient clinics, and the Mile Square Health Center network of federally qualified health centers. It also includes the seven UIC health science colleges: the College of Applied Health Sciences; the College of Dentistry; the School of Public Health; the Jane Addams College of Social Work; and the Colleges of Medicine, Pharmacy, and Nursing, including regional campuses in Peoria, Quad Cities, Rockford, Springfield, and Urbana. UI Health is dedicated to the pursuit of health equity. Learn more: https://hospital.uillinois.edu/about-ui-health This position is generally not eligible for most benefits. Information regarding benefits can be found on the Employee Benefits webpage. Position Summary The Extra Help Executive Assistant to the Chief Executive Officer (CEO) provides high-level administrative and operational support, using initiative, independent judgment, and discretion concerning priorities with a high degree of specialization. The Extra Help Executive Assistant also coordinates a range of special administrative projects: including coordination of schedules, communication, board support, event planning, and documentation. The ideal candidate will demonstrate excellent organizational skills, and a high degree of professionalism and confidentiality. Duties & Responsibilities Provide comprehensive administrative assistance to the CEO, including preparation and maintenance of documentation for Mile Square Board of Directors meetings. Draft agendas, attend meetings, take accurate notes, and track follow-up on action items. Review, prioritize, and route incoming documents requiring CEO attention or approval. Maintain and coordinate the CEO's calendar, schedule meetings, and ensure effective time management. Coordinate travel arrangements and process related expense reports accurately and in a timely manner. Plan and coordinate internal and external events-such as workshops, webinars, strategic meetings, and retreats. Managing all logistics including scheduling, venue or virtual setup, materials preparation, catering, technical support, and post-event follow-up. Serve as a central point of contact and information for the hospital's Executive Office. Respond to oral and written requests independently or with CEO guidance. Maintain the highest level of confidentiality in all communications, records, and organizational matters. Maintains the staff vacation/sick time database for employees reporting directly to the CEO, ensuring accurate tracking of vacation, sick leave, and other absences in compliance with organizational policies. Identify and implement improvements to administrative workflows, office organization, and communication systems to enhance efficiency and effectiveness within the Executive Office. Performs other related duties and participates in special projects as assigned. Minimum Qualifications High school diploma or equivalent. Five (5) years (60 months) of assistant/clerical experience that included the performance of responsible administrative assistant duties. Preferred Qualifications Advanced computer skills using Microsoft Office and proficiency with Internet browsers. Excellent keyboarding, grammar, and proofreading skills, with a strong emphasis on accuracy and application of business writing techniques to compose correspondence, reports, and produce a wide variety of business forms/documents. Ability to effectively interact and communicate with a variety of people exercising courtesy, tact, and diplomacy when receiving calls and answering questions from people inside and outside the University. Excellent organizational and facilitation skills. Exhibits initiative and able to work independently with limited administrative supervision. Demonstrates flexibility, creativity, and the ability to work under pressure. Basic knowledge of university, hospital, and MSHC policies and procedures. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation Looking for more University of Illinois positions? We invite you to search for positions at each of the University of Illinois locations, the University of Illinois System Office and the University of Illinois Foundation. The University of Illinois System Office supports the primary missions of teaching, research, public service, and economic development for all of the Universities and offers positions in all locations. The University of Illinois Foundation is the official fundraising and private gift-receiving agency for the University of Illinois and also offers position in all locations. Click the links below to search for other University of Illinois positions. University of Illinois Urbana-Champaign University of Illinois Springfield University of Illinois System Office University of Illinois Foundation The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/16468?c=uic Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-3fd7688f12b1cd418cd3293127cdb758