Executive Assistant

We are Subway Headquarters! A dedicated team of professionals supporting thousands of franchisees around the globe.

Region: Miami, FL

Ready for a fresh, new career? Look no further because one of the world's most iconic brands can help you get there.

Why Join Us?

At Subway, "better" is baked into our DNA. We are a brand that believes in continued improvement ... in our lives, our businesses, and our planet. From the handshake that started our very first sandwich shop to earning our position as one of the world's leading restaurant brands, we've always embraced change and the path ahead. And today, we're making better living way easier.

Our purpose is about more than the food we serve in our restaurants. It's centered on fueling healthy businesses and healthier lives. It is one of the most exciting times to join the Subway team and contribute to our transformational journey.

About the Role:

We have an exciting opportunity to support our Executive Leadership and Support team as an Executive Assistant based in Miami, FL. The Executive Assistant will provide administrative support to assigned executive leadership, serving as the point of contact for internal and external stakeholders. In this role, the EA serves as a trusted partner in a dynamic environment, championing our core values of bold, empowered, accountable, and fun!

If you feel that this is the role for you, and you are successful with your application, be ready to be Bold, Empowered, Accountable, and ready to have Fun in a fast paced and agile working environment.

Responsibilities include but are not limited to:

• Provide high level administrative support to multiple assigned executives; Manage evolving calendars, including coordinating high-level meetings, team events and arranging travel (domestic and international).
• Serve as a liaison between executives and internal and external stakeholders.
• Screen and manage incoming communications for executives, serving as both a filter and a primary point of contact.
• Prepare and process expense reports and administrative invoices, in compliance with company policies
• Support leadership team with special projects and administrative tasks as needed.
• Collaborate with Executive Assistants to schedule meetings with other C-Suite / department executives, prioritizing meetings based on urgency, available attendees, and meeting space.
• Provide cross coverage for the Executive Administration team; serving as back up support to other C-Suite Executives and Senior Vice Presidents as needed.
• Additional responsibilities that may apply due to country, location, or department differences.

Qualifications:

• Bachelor's Degree.
• 8-10 years of progressive administrative support experience, with a proven track record supporting senior-level leadership for 5+ years
• Highly motivated and enthusiastic individual who thrives in a fast-paced environment.
• Possesses strong written and verbal communication skills, capable of crafting clear, polished messages.
• Maintains a high level of professionalism in all communications and interactions.
• Ability to anticipate the needs of the team and proactively address potential issues, acting as a strategic partner in daily operations.
• Independent judgment and ability to take initiative to plan, prioritize, and organize diversified workload
• Experience handling highly sensitive communications and documents with utmost discretion.
• Meticulous attention to detail.
• Advanced proficiency in standard office productivity suites (Microsoft Outlook, PowerPoint, Word, Excel, Teams) and Smartsheets.
• Bi-lingual in English and Spanish a plus

What do we Offer?

• Insurance Plans (Medical/Life)
• 401K
• Competitive Bonus
• Mobility Allowance
• Tuition Reimbursement
• Company Holidays
• Volunteering time
• And Many More.....

Actual pay is determined based on a number of job-related factors including skills, education, training, credentials, qualifications, scope and complexity of role responsibilities, geographic location, performance, and working conditions

The Company is only considering applicants who are currently authorized to work in the country the position is based. AA/EOE/D/V