New

Administrative Assistant II

Mass General Physicians Organization
United States, Massachusetts, Boston
165 Cambridge Street (Show on map)
Sep 04, 2025
Key Responsibilities Manage complex calendars for multiple trauma surgeons, including scheduling meetings, surgeries, and travel. Coordinate logistics for conferences, CME activities, and departmental events. Serve as a liaison between physicians, patients, and internal departments. Maintain accurate records, prepare reports, and assist with data management. Order supplies, troubleshoot IT issues, and coordinate equipment maintenance. Support billing, registration, and scheduling systems as a super-user. Handle sensitive communications with professionalism and discretion. Ideal Candidate Prior experience as an executive or administrative assistant in a healthcare setting. Strong communication skills. Highly organized, detail-oriented, and able to multitask under pressure. Proficient in Microsoft Office and data reporting tools. Calm and confident in resolving conflicts and clarifying discrepancies. Education High School Diploma or Equivalent required. College education preferred. Can this role accept experience in lieu of a degree? No Experience Administrative Assistant or Secretarial Experience 2-3 years required, preferably within a healthcare setting Knowledge, Skills & Abilities Proficiency with office procedures and equipment i.e. filing, copying, scanning, printing and faxing. Proficiency in MS Office. Ability to proofread and edit written documents. Ability to use phone system. Managing one's own time and the time of others. Strong verbal & written communication skills. Strong interpersonal, written and oral skills. Ability to use standard office equipment. Familiarity with medical terminology. Massachusetts General Physicians Organization, Inc. is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.