New 
Office Coordinator/ Receptionist
 Equiliem | |
 United States, Pennsylvania, Philadelphia | |
| 3401 Civic Center Boulevard (Show on map) | |
 Jul 31, 2025 | |
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In this position you will serve as the face of the brand as the front desk receptionist and facilitator of all office related matters. In addition to greeting visitors, handling incoming calls, and performing general administrative duties to the Philadelphia Region office as a whole, you will manage key internal communications, in-office events and hospitality. You will also assist the General Manager for North America's Penn/Jersey Region, with duties including but not limited to planning region meetings, event logistics coordination. responsibilities #ADMINISTRATIVE SUPPORT TO THE PENN JERSEY REGION BASED IN PHILADELPHIA Plan and coordinate regional meetings Ad hoc assistance with key events and programs Office coordination within the BU and NYC Office when needed #MANAGE FRONT DESK OPERATIONS Act as gatekeeper to general inquiries Direct guests, visitors, and clients in the proper direction Receive mail, packages and courier and food deliveries Answer questions regarding general office operations from employees Complete various building operations projects as assigned Troubleshoot problems and arrange repairs of office equipment #MANAGE DAILY OFFICE ACTIVITIES OF PHILADELPHIA OFFICE Manage and maintain office supply inventory (see below) Manage product inventory and maintain spreadsheets Restock pantry coffee/milk/snacks first thing each morning, as needed throughout the day Clean and set up new hire desks with supplies Order and stock supplies (bi-weekly): Office supplies (Staples), printer/fax/copier toner, mailing supplies, kitchen supplies, stationery, snacks and fruit, coffee refill, water refill, Red Bull product (when necessary) #GENERAL HOUSEKEEPING Maintain work stations, storage room, kitchen, lounge area and conference rooms Coordinate cleanup for events and meetings with relevant EA's and support staff Manage trash and recycling procedures Experience Needed Experience performing administrative and clerical tasks Ability to work independently and in a proactive manner Highly organized and able to multi-task in a fast-paced environment Knowledge of basic A/V equipment and basic technology Skilled in Microsoft Word, Excel, PowerPoint, and Outlook Exemplary communication skills (written and verbal) Ability to manage multiple projects simultaneously Sense of humor, and ability to work with multiple managers and personality types Ability to brainstorm, coordinate and execute social engagements and events Education requirements Bachelors Degree Language requirements Fluency (verbal & written) in English #zr | |