Position Details
Position Information
| Requisition Number |
S4640P |
| Home Org Name |
Provost & VP Academic Affairs |
| Division Name |
Provost and VP Academic Affair |
| Position Title |
Admin Support Specialist -Shared Governance Group |
| Job Class Code |
DB15A/B |
| Appointment Status |
Full-time |
| Part-time FTE |
|
| Limited Term |
No |
| Limited Term Length |
|
| Job Summary |
The Shared Governance Administrative Support Specialist is critical in empowering Auburn University's shared governance process. This position supports the University Senate (50%), Staff Council (25%), and A&P Assembly (25%) and ensures the efficient operation and accurate record-keeping of these vital groups. Responsibilities include managing key information, providing technical and logistical support for meetings and events, and facilitating communication across diverse platforms and stakeholders. The ideal candidate is a highly organized, detail-oriented individual proficient in digital tools and collaborative environments, dedicated to fostering effective shared governance. |
| Essential Functions |
- Regularly update websites by posting agendas, minutes, and recordings. Ensure the accuracy of committee rosters and other published information.
- Collaborate with the Salesforce team to maintain accurate membership and committee rosters. Ensure updates are communicated effectively and implemented promptly.
- Assist in preparing archive data for migration to a new website platform.
- Maintain accurate records for the University Senate, Staff Council, and A&P Assembly.
- Provide technical support during meetings, including managing presentation slides, Zoom sessions, and access to Canvas site. Prepare meeting attendance lists and other materials as needed. Support events for the University Senate, Staff Council, and A&P Assembly (i.e., orientations, socials, workshops, trainings, conferences, etc.).
- Coordinate the annual transfer of information from the Senate Secretary to the Secretary-Elect, Staff Council Chair to Chair-Elect, and A&P Assembly Chair to Chair-Elect.
- Ensure that all relevant participants are invited to specific meetings.
- Provide additional support as needed by the three governance groups.
|
| Why Work at Auburn? |
Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
We're Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.
Ready to lead and shape the future of higher education? Apply today! War Eagle! |
Minimum Qualifications
| Minimum Qualifications |
- High School Diploma or equivalent And 4 years of Experience in administrative support services.
- High School Diploma or equivalent and 6 years of Experience in administrative support services. Experience must include at least 2 years at the preceding level or equivalent.
|
Minimum Skills, License, and Certifications
| Minimum Skills and Abilities |
|
| Minimum Technology Skills |
|
| Minimum License and Certifications |
|
Desired Qualifications
| Desired Qualifications |
Desired qualifications include a college, vocational, or associate degree from an accredited institution with an emphasis on general studies or administrative training. Experience working in an industry that requires well-developed interpersonal skills, comfort with managing multiple competing deadlines, and attention to confidentiality, such as finance or banking, real estate, medicine, or higher education. Proficient use of the Microsoft Office Suite, including Excel and Word, Ellucian Banner HR and Finance, and Kronos, is also desired. |
Posting Detail Information
| Salary Range |
$36,410 - $58,710 |
| Job Category |
Administrative |
| Working Hours if Non-Traditional |
7:45 am - 4:45 pm/Monday-Friday |
| City position is located in: |
Auburn |
| State position is located: |
Alabama |
| List any hazardous conditions or physical demands required by this position |
|
| Posting Date |
08/01/2025 |
| Closing Date |
|
| Equal Opportunity Compliance Statement |
It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit their
website to learn more. |
| Special Instructions to Applicants |
|
| Quick Link for Internal Postings |
https://www.auemployment.com/postings/55146 |
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Auburn
$36,410 - $58,710
Aug 03, 2025