Professional Coding Administrative & Data Support Specialist

Job Title: Administrative Assistant

Location: System Business Office

Department Name: HIM - Professional

Req #: 0000207736

Status: Hourly

Shift: Day

Pay Range: $21.69 - $30.64 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Professional Coding Administrative & Data Support Specialist

Job Summary:

The Professional Coding Administrative & Data Support Specialist provides high-level administrative and operational support to the Assistant Vice President of Medical Group Coding, as well as to the System Professional Coding Directors and Managers. This role is essential to the smooth functioning of the professional coding department and supports a wide range of activities including scheduling, reporting, data tracking, document management, and communication coordination. The ideal candidate is detail-oriented, highly organized, and comfortable working in a fast-paced, healthcare-focused environment.

This position requires strong administrative skills, proficiency in Microsoft Office tools (especially Excel), and the ability to manage sensitive information with discretion. Familiarity with healthcare operations, coding workflows, or revenue cycle processes is preferred but not required.

Essential Functions:

• Provides administrative support to the AVP of Medical Group Coding and professional coding leadership, including calendar management, meeting coordination, and preparation of agendas, minutes, and presentation materials.
• Assists with the collection, formatting, and distribution of coding productivity and quality reports, dashboards, and audit summaries.
• Maintains organized records of coding education sessions, audit results, and provider communications in shared repositories.
• Supports the tracking of coding-related inquiries, training attendance, and follow-up actions across the enterprise.
• Assists in preparing and formatting coding education materials, policy documents, and regulatory updates for distribution.
• Coordinates logistics for virtual and in-person meetings, including scheduling, invitations, and technology setup.
• Monitors shared inboxes and routes inquiries to appropriate team members for timely resolution.
• Assists with data entry and maintenance of tracking logs for provider reviews, denials, and compliance-related activities.
• Supports the onboarding process for new coding staff and vendors by preparing welcome materials and access requests.
• Maintains confidentiality of sensitive information and ensures compliance with HIPAA and organizational privacy standards.
• Collaborates with other administrative and operational staff across departments to support cross-functional initiatives.
• Performs other duties as assigned.

Job Requirements:

• High school diploma or equivalent required; Associate's degree or coursework in healthcare administration, business, or a related field preferred.
• Minimum 2 years of administrative or data support experience, preferably in a healthcare or professional services environment.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) required; experience with Box and Zoom or Teams preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a dynamic, fast-paced environment.
• Familiarity with medical coding, billing, or revenue cycle operations is a plus but not required.
• Discretion in handling confidential and sensitive information.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees' physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered,

high-quality academic medicine in a compassionate and equitable manner, while delivering

a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey-whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer