Accounting Specialist (Full Time)

Accounting Specialist (Full Time)

Position Summary:

The Accounting Specialist supports the financial operations of the organization by maintaining accurate financial records, processing transactions, and ensuring compliance with accounting principles and nonprofit regulations. This position plays a vital role in supporting CCA's mission by ensuring fiscal responsibility and transparency.

Key Responsibilities:

Accounts Payable & Receivable:

• Process billing for vendor invoices, employee reimbursements, refunds/rebates, miscellaneous donations, rent, medical exams/records, BCBs an private insurance payments in a timely manner
• Issue payments via check, cash, Credit Care, ACH, or other approved methods
• Look up clients in Electronic Health Record (EHR) System to confirm department to be charged
• Prepare and send invoices to funders, donors, and partners as needed
• Assist billing staff with monthly rep-payee service and employee medical payments
• Monitor receivables and follow up on outstanding balances
• Make receivables bank deposits as needed either using remote deposit machine or at the counter
• Prepare monthly spreadsheet for medical payments from payments received
• Work with Billing Supervisor monthly to compare and ensure that all payments are received

General Ledger & Reporting:

• Record daily financial transactions in accounting software
• Create journal entries for specific payments
• Assist with monthly and year-end closing processes
• Reconcile bank accounts and credit card statements
• Maintain and reconcile general ledger accounts
• Prepare journal entries with appropriate supporting documentation

Grants & Fund Accounting:

• Track grant expenditures and ensure they are recorded to appropriate funding sources
• Support compliance with restricted funds and donor requirements
• Assist in preparing grant financial reports for funders

Other:

• Coordinate with payroll as needed to ensure accurate payroll processing
• Manage Petty Cash
• Copying, filing, etc.
• Assist with annual VITA tax return services, including scheduling.

Auditing & Compliance:

• Assist with annual financial audit and preparation of audit schedules
• Maintain organized and accessible financial records
• Ensure compliance with internal policies, GAAP, and nonprofit accounting standards

Qualifications:

• Associate's or Bachelor's degree in Accounting, Finance, or related field (or equivalent experience)
• 2+ years of accounting experience, preferably in a nonprofit environment
• Proficiency in accounting software (e.g., QuickBooks, Sage Intacct, or Blackbaud)
• Understanding of nonprofit accounting principles and fund accounting
• Strong attention to detail and organizational skills
• Ability to work independently and collaboratively across departments
• Excellent written and verbal communication skills

Preferred Qualifications:

• Experience with grant reporting and restricted fund tracking
• Familiarity with donor databases (e.g., Salesforce, DonorPerfect)
• Knowledge of federal and state compliance requirements for nonprofits

Work Environment:

• Occasional evening or weekend work may be required during audit season or special events
• Office-based

Benefits:

Community Care Alliance offers competitive salaries based on experience, skills and performance, a comprehensive benefits package, and great quality of work/life.

• Generous vacation, sick time and holidays.
• Comprehensive medical and dental coverage as well as voluntary vision and AFLAC supplemental coverage.
• 403b with matching after 6 months of employment.
• Flexible Spending (FSA) and Dependent Care (DCA) accounts.
• Agency-paid group life insurance; long-term disability.
• Tuition reimbursement and licensure/certification bonuses.
• Employee referral program as well as bilingual skills premium.
• On-site or nearby parking available at most buildings; mileage reimbursement for client and business related use of your personal vehicle.

To apply for this opening please visit our website www.communitycareri.org and select "Careers" and then "Current Openings" to fill out an application and upload your cover letter and resume.

About Us

Community Care Alliance provides an array of services and supports that are linked together so people can access help for their unique situations. Our goal is to help all members of our community become healthier, more self-reliant and better informed to meet their economic, social, and emotional challenges.

Community Care Alliance is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, age, national origin, or disability.

Military-friendly employer!