Administrative & Dean's Assistant

The Opportunity

The College of Arts and Sciences Dean's Office is seeking an Assistant who will provide a range of administrative support to the Dean of the College of Arts & Sciences, the Dean's leadership team, and the Hull Memorial Fund Committee. This position is a great opportunity to serve as the front-facing, main point of contact for the office. In this role, you will:

• Answer phones and direct visitors in person, electronically, and via mail correspondence.
• Maintain an organized and professional appearance of the Dean's Office Suite.
• Maintain decorum, discretion, diplomacy and confidentiality.
• Schedule and coordinate complex logistics for meetings and large-scale events,
  involving departmental, college, and university collaborators.
• Research and execute complex travel arrangements for the Dean, including researching and reserving travel for multi-stage international and national travel.
• Process payments, travel reimbursements, maintain inventory of office supplies for the Dean's Office.
• Update and maintain multiple contact lists and email listservs.

This is a full-time (39 hours/week) endowed position that is fully on-site in Ithaca, NY. Work hours are 8am to 4:30pm Monday through Friday.

About the College of Arts and Sciences

As the oldest, largest and most academically diverse college at Cornell, the College of Arts and Sciences serves as "the nexus of discovery and impact" and is committed to world-class excellence. The College has over 500 tenure-stream faculty, over 400 other academics and 300+ non-academic staff in approximately 40 academic departments and programs, a student population of 4,600 undergraduates and 1,300 graduate students spread across 27 academic buildings (~850,000 nsf).

What We Need

We are looking for a team member who is collaborative, willing to learn, has attention to detail and can effectively multi-task. Additionally, you will have:

• An Associate's Degree and 2-4 years' experience or equivalent combination of education and experience. Courteous, friendly, and professional customer service approach required.
• Outstanding attendance and punctuality.
• Proficiency in standard office software required (e.g., email, word processing, calendaring, Zoom, spreadsheets).
• Ability to quickly learn and adapt to new office technologies as necessary.
• Proven analytical and problem-solving skills are necessary.
• Ability to accurately assess importance of issues and situations and maintain confidentiality.
• Exhibit initiative and follow-through on work issues and activities.
• Ability to complete work in a timely manner, dealing effectively with multiple priorities.
• Ability to develop effective work relationships, to work productively as a team member, and to complete work independently.
• Proven ability to communicate clearly and effectively, verbally and in writing.
• Outstanding organizational skills are required.
• Experience incorporating the perspectives of multiple communities.
• Experience modeling values that support inclusion, belonging, and wellbeing.
• Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members.

If you possess these experiences and skills this may be the role for you! There are a few other qualifications that we would view as incredibly helpful in this role, to include:

• Prefer at least 4 years of related work in an office environment where a high level of productivity, customer service, confidentiality and professional demeanor were required and accomplished.
• Knowledge of Cornell specific systems such as Outlook Mail, Zoom, EShop, 25Live, Kuali is a plus.

A cover letter and resume are required for further consideration for this position.

Rewards and Benefits

• This position is based in Ithaca, New York and is fully on-site.
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell.
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at Cornell
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits | Working at Cornell
• Follow this link to learn more about the Total Rewards of Working at Cornell: Total Rewards | Working at Cornell.

Visa Sponsorship is not available for this position.

University Job Title:

Job Family:

Level:

Pay Rate Type:

Pay Range:

Remote Option Availability:

Company:

Contact Name:

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline

To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator.

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell's union wages, see Union Pay Rates.

Current Employees:

If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell.

Online Submission Guidelines:

Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by "dragging and dropping" them into the dropbox or by using the "upload" icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.

Employment Assistance:

For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email mycareer@cornell.edu.

If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell Office of Civil Rights at voice (607) 255-2242, or email at accommodations@cornell.edu.

Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing mycareer@cornell.edu.

Notice to Applicants:

Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.

EEO Statement:

Cornellwelcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of "... any person ... any study." No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Cornell University embraces diversity in its workforce and seeksjob candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. Wehire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply.Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans' Readjustment Assistance Act (VEVRRA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.