Administrative Specialist (Child & Youth Coordinated Services Division)

SALARY RANGE

WORK ASSIGNMENT DETAILS

Waukesha County's Department of Health & Human Services is recruiting for a talented Administrative Specialist to join its team. This position is embedded in the Child & Youth Coordinated Services Division of the Human Services Building and provides direct support to the division staff. This position includes working with staff from other divisions, departments, external stakeholders and the public.

The specific duties of the Waukesha County Department of Health and Human Services (WCDHHS) Administrative Assistant in the Child & Youth Coordinated Services Division include:

• Places approximately 50-75 Amazon purchases for clients daily
• Uploads court documents, sends emails to workers, tracks court schedules, and enters pre-defined information into eWiSACWiS
• Maintains monthly statistics
• Logs survey data for divisional programs
• Maintains monthly case lists
• Receives and distributes incoming faxes via email
• Maintains staff listing and seating chart for the division
• Creates Microsoft forms/surveys for division
• Tracks training for staff and vendors
• Schedules groups in Avatar
• Staff Action Committee member
• Facilitates other key unit functions, as needed
• Acts as official minute taker for the Children's Community Options Program Committee (CCOP) following open meeting law requirements
• Acts as official minute/notetaker for internal ad hoc committees/meetings
• Acts as a notary for department/divisional needs
• Provides backup coverage to the Child & Youth Family Services Administrative Assistant and Child & Youth Family Services Human Services Support Specialist
• Acts as a backup to the front desk receptionist and mailroom at the Human Services Building (HSC)
• Other duties as assigned

CLASSIFICATION SPECIFICATION

To view the full classification specification for Administrative Specialist click here.

Minimum Training & Experience Requirements
1. High School Diploma or GED.
2. Two years post high school work experience providing administrative support.
3. One year of recognized post high school training in business, administrative professional, or closely related field may substitute for one year of the work experience requirement.

Waukesha County provides a comprehensive compensation and benefits package including excellent health/dental/vision, life insurance, generous paid time off (vacation, 10 holidays, 3 floating holidays, ample accrued sick time that rolls over each year), an exceptional pension plan with employer match and lifetime retirement payment plus an optional tax advantaged 457 retirement savings plan.

Employee well-being is promoted through a balanced work-life culture and through an exceptional employee wellness program that offers a variety of programs and tools to help promote an employee's wellness and health, including an on-site health & wellness clinic.

About Us:
Waukesha County prides itself on operating in a business-like manner and is recognized as a leader delivering high quality services with competence and skill. With our vision of "Leading the Way", we value teamwork and collaboration, ethics and diversity, communication, efficiency and cost savings, innovation, and the wellbeing of our staff and the citizens we serve. Employees are provided professional development opportunities and encouragement to learn and practice continuous improvement and LEAN principles as we regularly ask ourselves "Is there a better way?"

Location:
Located in the City of Waukesha, our campus offers an on-site cafe and fitness center, free parking, and easy access to interstate highway systems. Waukesha County offers a perfect blend of urban and rural living where one can enjoy the benefits of quiet rural lake communities or opt for nearby attractions that the greater Milwaukee area offers including vast beach and park systems, public markets, performing arts, music festivals, and sports including the Milwaukee Admirals, Brewers, Bucks, Wave, Marquette University Golden Eagles and the UW-Milwaukee Panthers Basketball programs.

EEO:

Waukesha County is committed to equal opportunity and nondiscrimination in employment and adheres to all Federal, State and County Equal Employment Opportunity laws, policies, plans, rules, regulations and ordinances. The County recognizes and accepts its important leadership role in providing for equal employment/service opportunities. It is the express policy of Waukesha County to promote equal employment opportunity among all who are employed by Waukesha County and who seek employment with Waukesha County.

For further information visit:https://www.waukeshacounty.gov

The County does not sponsor applicants for work visas. Applicants must be currently authorized to work in the United States on a full-time basis.