Clerk 2, Main Office

Clerk 2 - Main Office

REPORTS TO: Associate Principal of Operations

POSITION OBJECTIVE: The job of Clerk 2 - Main Office is done for the purpose/s of providing clerical support to the assigned administrator(s) and department; communicating information to staff and the public; performing the duties of other clerical support personnel during their absence; providing information and/or direction as may be requested.

MINIMUM QUALIFICATIONS: Targeted, job related education with study in job-related area.

REQUIRED SKILLS:

• Proficient in operating standard office equipment and using relevant software applications

• Skilled in preparing and maintaining accurate records

• Strong customer service skills

• Effective communication skills (oral and written)

• Ability to perform basic math, including calculations with fractions, percents, and ratios

• Skilled in reading manuals, writing documents in prescribed formats, and presenting information to others

• Capable of understanding complex, multi-step written and oral instructions

• Knowledge of grammar and punctuation concepts

• Familiar with common office machines and office methods and practices

• Proficient in business telephone etiquette

• Knowledgeable about office practices and procedures

• Understanding of board policies, district, state, and federal regulations/laws

• Ability to schedule activities and manage time effectively

• Skilled in gathering, collating, and classifying data

• Proficient in using job-related equipment

• Flexible in working with others in various circumstances

• Ability to work with data utilizing defined and similar processes

• Capable of operating equipment using standardized methods

• Able to work with a wide diversity of individuals

• Strong problem-solving skills to identify issues and create action plans

• Independent interpretation of guidelines for data-related problem-solving

• Moderate problem-solving abilities with equipment

• Attentive to detail in all tasks

• Adaptable to changing work priorities

• Able to handle frequent interruptions effectively

• Strong commitment to maintaining confidentiality

• Able to work as part of a team

• Strong decision-making abilities

• Clear and effective communication skills

ESSENTIAL FUNCTIONS:

• Answers telephone calls for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages.

• Assists other school support staff as needed for the purpose of providing support for completing activities and services in a timely manner.

• Process documents, forms, mailings and materials for the purpose of disseminating information to appropriate parties in compliance with established administrative guidelines.

• Distributes materials for the purpose of ensuring delivery to addressee.

• Greets individuals entering the building and/or office area for the purpose of responding to inquiries; and/or directing individuals to appropriate locations.

• Inputs data into various software systems for the purpose of ensuring accuracy of data.

• Participates in unit meetings, inservice training etc, for the purpose of conveying and/or gathering information required to perform functions.

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit pertaining to District 219.

• Prepares standardized documents for the purpose of communicating information to other parties.

• Procures supplies and materials for the purpose of maintaining availability of required items.

• Responds to inquiries from a variety of internal and external parties for the purpose of providing information, facilitating communication among parties and/or providing direction.

• Updates records for the purpose of documenting activities and/or conveying information.

• Maintains a wide variety of manual and electronic documents, files and records for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.

• Communicates with parents/guardians of students for a variety of reasons.

• Oversees assigned program and/or departmental responsibilities for the purpose of achieving organizational objectives and ensuring compliance.

• Schedules appointments, meetings, and events for the purpose of making necessary arrangements for assigned administrators.

• Compiles data from a wide variety of sources for the purpose of preparing reports, processing requests; and/or preparing information for assigned administrators.

• Coordinates assigned projects and/or activities for the purpose of completing activities and/or delivering services in a timely fashion.

• Maintains inventory of supplies and materials for the purpose of ensuring items' availability.

• Prepares a variety of correspondence, reports and other materials for the purpose of documenting activities, providing written reference, and/or conveying information.

• Supervises student workers for the purpose of providing guidance and meeting work requirements.

RESPONSIBILITY

Responsibilities include: working under direct supervision using standardized routines; providing information and/or advising others; utilization of some resources from other work units may be required to perform the job's functions. There is a continual opportunity to have some impact on the organization's services.

WORKING ENVIRONMENT

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 50% sitting, 25% walking, and 25% standing. This job is performed in a generally clean and healthy environment.

REQUIRED TESTING CERTIFICATES

Job Fit Test

Grammar Test

Technology Test

TERMS OF EMPLOYMENT: 186 day work calendar

SALARY GRADE: S2 on salary schedule

Apply online at: www.niles219.org

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

Niles Township High Schools District 219 is an equal-opportunity employer. It is the policy and practice of District 219 to decide all matters relating to employment solely on the basis of the applicant's ability to perform the essential functions of the position. District 219 ensures equal employment opportunities regardless of race, creed, sex, sexual orientation, color, national origin, religion, age, or handicap.

The District has a policy of active recruitment of qualified minority teachers and non-certified employees. Any individual needing assistance in making an application for an opening should contact the Assistant Superintendent for Human Resources.