New

Coordinator, Administration (Receptionist)

Norton Rose Fulbright
parental leave, paid time off, 401(k)
United States, New York, New York
1301 6th Avenue (Show on map)
Aug 06, 2025
Job Description We are a global law firm with a powerful strategic focus and real momentum. Our industry-focused strategy is seeing us take on pioneering work in places that others have yet to reach. Our shared values define our culture and our workplace. You will find us to be unusually collegial, team-oriented, and ready to innovate. We work seamlessly across practices, offices and around the world. This elimination of boundaries has allowed us to evolve into a law firm that works as hard for its culture as it does for its clients. We are seeking a warm, welcoming and highly organized Receptionist to join our New York office. As the first point of contact for clients, visitors and staff, you'll play a key role in creating a positive and professional experience. The ideal candidate is detail-oriented, communicates clearly, provides a high level of customer service and thrives in a fast-paced environment. The ideal candidate must have strong organizational skills and be capable of working independently while also collaborating effectively with others. Regular hours will be 10:00 am - 6:00 pm ET. This position reports to the Office Administrator. Responsibilities include but are not limited to: Greet clients and visitors with a friendly professional demeanor Answer and direct incoming calls with accuracy and courtesy Enforce firm security protocols, ensuring all guests are registered, identified and properly escorted Coordinate workspace requests for visiting guests Stay informed about firm departments and personnel to connect callers efficiently Schedule and manage conference rooms using Event Management software, including arrangements for video conferencing and tech setup Assist with administrative tasks such as invoice submission, time entry, preparing daily visitor list and greeting guests during office events Please note this job description is not all inclusive. Duties, responsibilities, and activities may evolve at any time. Qualifications: Minimum one year of customer service or reception experience in a large office environment, preferably in a professional services firm High school diploma required; Bachelor's degree preferred Excellent written and verbal communication skills including tactful interaction with other professionals Friendly, professional, attitude with strong commitment to client service Proficiency in Microsoft Office Suite Ability to juggle multiple tasks and adapt to changing priorities with grace Reliable, punctual and eager to learn Strong problem-solving skills and a proactive mindset Flexibility to work overtime when needed Employees are entitled to compensation commensurate with skill and experience. The full-time base annual salary for this position in the New York City market is expected to range between $48,000 and $52,000.This range represents the firm's good faith and reasonable estimate of the range of possible compensation at the time of posting for a position in New York City. Salaries in other markets will vary depending on market data. Bonus opportunities are non-guaranteed and are dependent upon individual and firm performance. Norton Rose Fulbright US LLP is committed to providing employees with a comprehensive and competitive benefits package that supports you, your health, and your family. Benefit packages include access to three medical plans, dental, vision, life, and disability insurance. Employees can also access pre-tax benefits such as health savings and flexible spending accounts. Norton Rose Fulbright helps provide financial security by allowing employees to participate in a 401(k) savings plan and profit-sharing plans if eligible. Full- time employees are eligible to access fertility benefits designed to support fertility and family-forming journeys. In addition to the Firm's health and welfare benefits above, we offer a competitive paid time off plan, which provides a minimum of 20 days off based on your role and tenure with the firm. The firm offers a generous paid parental leave benefit allowing parents to take a minimum of 14 weeks of paid leave to bond with your newborn, or adopted child(ren). Employees are also entitled to 11 Firm holidays. Norton Rose Fulbright US LLP is an Equal Opportunity Employer and complies with all applicable federal laws and their implementing regulations that require the collection and recording of certain data and information. The information we receive will not be used to make any decision regarding employment and will be kept separate from your application. Similarly, self-identification information is kept confidential and used only in accordance with applicable federal laws and regulations. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.Norton Rose Fulbright is committed to providing reasonable accommodation as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or accommodation to complete your application, please contact us.hr@nortonrosefulbright.com. Please provide your contact information and a description of your accessibility issue. We will make a determination on your request for reasonable accommodation on a case-by-case basis. E-Verifyis a registered trademark of the U.S. Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce. Equal Employment Opportunity