New

Coordinator, Payroll

White & Case LLP
vision insurance, parental leave, 401(k)
United States, Florida, Tampa
Aug 07, 2025
Coordinator, Payroll Firm Summary White & Case is an elite global law firm serving leading companies, financial institutions and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be. With lawyers operating from more than 40 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world's key financial markets and our strengths in handling complex cross-border work. It's not just about our global network of offices; it's the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It's one of the reasons we attract and retain cross-border work. Our lawyers are globally minded, enterprising, collaborative and committed to excellence. Our people represent 90 nationalities and speak 80 languages. Position Summary We are seeking a detail-oriented and proactive Payroll Coordinator to join our dynamic team. The successful candidate will demonstrate exceptional communication skills-both written and verbal-and possess the ability to anticipate and resolve issues efficiently. This role requires a high level of organization, accuracy, and the ability to multitask in a fast-paced environment. Our Finance Team The Global Finance team is led by the Firm's CFO, Steve Wrede, and is made up of approximately 280 team members around the world. Committed to our 2025 strategy for profitable growth, our core functions include billing and collecting Firm invoices, statutory accounting for the Firm and for individual offices, creating and distributing management reports, processing payments to vendors or reimbursements to employees and managing for our people. Together, we work seamlessly across our network of offices and countries where we operate. Our team's remit includes partner compensation and the maintenance of partner equity accounts; strategic procurement of vendor services; global tax strategies; inventory management, and finally analysis of the profitability of clients, matters and groups of timekeepers. We work with partners and with other business services groups to establish hourly billing rates as well as client-specific fee arrangements. Our Treasury team is responsible for global cash management, foreign currencies and hedging. In consultation with Firm leaders, we set annual global revenue and expense budgets across Regional Sections and offices, including legal and business service departments. The team continuously reviews expenditures throughout the year to ensure that the Firm's resources are being used efficiently. Duties and Accountabilities¹ Perform the full range of payroll processing activities as outlined below: Process payroll for employees in the U.S. including expatriates on split pay and consultants in the local offices. Review overtime schedules and upload to ADP database. Calculate pro-rated salary for new hires, terminations and employees on leave. Maintain files for employee banking, tax forms and payroll backup information. Audit data changes in payroll output report, research system errors and make corrections as needed in Payroll database. Review payroll status reports in addition to scheduled and retroactive payroll deductions. Communicate with HR and Benefits Department as required. Respond to payroll inquiries from Office Administrators and other Department Managers. Run interface file to import and export data between the HR, Payroll, and Benefit Administrators. Prepare the payroll funding schedule for Treasury and distribute payroll reports to Accounting and Pension Coordinator. Process and upload GL output file to 3E accounting system. Other reasonable duties as the business requires. Qualifications At least three (3) years' experience in payroll processing. Highly proficient in Microsoft 365 Excel, Word, and Outlook Experience in ADP systems including Vantage HCM, iReports, ADP Reporting, and ADP GL Good written and verbal skills, ability to communicate and articulate payroll procedures to management. Excellent reading comprehension Applicants must be able to work well alone and as part of a team, have strong ethics, a high level of personal and professional integrity. Overtime may be required during payroll processing weeks in addition to quarterly and year-end deadlines with little or no advanced notice. Accounting background a plus. Kronos - Time & Attendance System a plus Workday experience a plus Location and Reporting This role is based in our Tampa office. This role reports to the Manager, Payroll. Notice to Recruitment Agencies Our internal Recruitment team are responsible for all end-to-end lateral recruitment processes. All agencies must sign White & Case terms of business, which are office specific. Candidates submitted by an agency without terms of business agreed with the appropriate office, and/or outside of our online application tracking system, will not be considered a formal introduction. Any applications and CVs sent directly to White & Case Partners and employees will not be accepted as formal introductions. If you have any questions, please contact the Americas Lateral Recruitment team. Equal Opportunities White & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a fair workplace. It is our Firm's policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law. Applicants who are interested in applying for a position and require an accommodation during the process should contact talent.acquisition@whitecase.com. Benefits at White & Case White & Case LLP offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible. The Firm may modify and amend any job description at any time in its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment. _{The Firm may modify and amend any job description at any time in its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.} _{¹The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.} Primary Location : United States-Tampa Expected Workplace : Hybrid Job Posting : Aug 6, 2025, 7:29:36 PM