Receptionist & Office Coordinator

Passionate people create exceptional things.At Atlas Copco, we believe in challenging the status quo, always looking for a better way.Our leading-edge technology in self-pierce riveting and industrial dispensing enables us to innovate for the future. We believe that people make it happen, and with us, you are empowered to act.Your ideas can make a real difference and contribute to the quality of life for people everywhere.

Learn more about who we are and what we do here:

A Workplace for Everyone | Atlas Copco North America - YouTube

Atlas Copco IAS | SPR Joint Development - YouTube

The Receptionist & Office Coordinator plays a vital role in maintaining a professional, welcoming front office environment while providing essential administrative support to the team. This hybrid position is responsible for front desk duties such as greeting visitors, managing office communications, and maintaining supplies, while also supporting other administrative functions including phone screening candidates, assisting with new hire onboarding, coordinating employee events, and maintaining employee records. This role requires a proactive, organized, and personable professional who thrives in a dynamic, people-focused environment. You will report to the Senior HRBP.

• Key Responsibilties:

  Reception (60%)

  * Greet visitors and ensure they follow site security and sign-in procedures.

  * Answer and route incoming phone calls and monitor general voicemail/email inboxes.

  * Open, distribute, and route incoming mail; maintain postage meter and manage shipping.

  * Maintain the appearance and organization of reception and communal office areas.

  * Manage office supply inventory and place orders in accordance with procurement policies.

  * Coordinate logistics for meetings and on-site visitors, including travel, catering, and room setup.

  * Update internal communication platforms (e.g., welcome screen, TV slides, internal newsletters).

  Office Coordination (40%)

  * Assist with scheduling and conducting initial candidate phone screens.

  * Prepare onboarding materials and support execution of new hire orientations.

  * Maintain records such as training logs, organizational charts, and personnel files.

  * Schedule and coordinate in-house training sessions and employee recognition events.

  * Manage employee milestone communications (e.g., anniversaries, birthdays).

  * Support administrative tasks related to expense reporting (e.g., Concur or similar tools).

  * Assist with exit process tasks such as sending exit interview forms, scheduling exit interviews and conducting exit interviews.

  * Support internal communication efforts, including drafting and distributing memos and presentations

Education & Experience:

* High school diploma or equivalent required; associate or bachelor's degree preferred.

* 2+ years of experience in a receptionist, office coordinator, or administrative support role.

Skills & Attributes:

* Strong interpersonal and communication skills, with a professional phone and in-person presence.

* Highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.

* Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with HRIS or expense tools (e.g., Concur) a plus.

* Ability to handle sensitive information with discretion and professionalism.

* Positive attitude and proactive, team-oriented approach

• Culture of trust and accountability
• Lifelong learning and career growth
• Innovation powered by people
• Comprehensive compensation and benefits
• Health and well-being

* On-site daily, front-facing role with standard office hours with occasional early or late departure.

* May require occasional lifting (e.g., moving supplies) and standing during event setup

Uniting curious minds
Behind every innovative solution, there are people working together to transform the future. With careers sparked by initiative and lifelong learning, we unite curious minds, and you could be one of them.