Documentation Coordinator

About the Position:

Join us in this exciting role providing a documentation coordinator to support the Defense Health Agency Facility Enterprises. This role supports designers and operators by reviewing, monitoring, and purchasing required memberships and licenses to various regulations, guidelines, criteria, and standards for reference in the daily planning, design, construction, and operations and maintenance of the many varied facilities.

Job Type: Part-time, 20 hours per week

Status: COA, Contingent on Award of the contract

Project Duration:

30 September 2025 - 29 September 2026, with two option years

Key Responsibilities:

• Ensure the designers and operators have access to the latest standards, policies, guidelines, criteria, etc.
• Research the availability of resources and references, and provide recommendations to access specifically requested information
• Provide personnel to coordinate with organizations that own, manage, and publish these resources to obtain access through an organizational membership and license(s)
• Provide progress reports, including progress against milestones, risks, problem areas, mitigations, meeting attendance, travel, and project financials
• Provide progress reports to internal and external stakeholders on all DHA FE membership and licenses
• Perform administrative duties as required
• Establish the case for and explain the benefits of the changes, primarily via process improvement methods.
• Include formal and informal briefing and information materials, as needed
• Must possess the ability to articulate findings in a clear, concise manner for decision-making
• Must have knowledge of all membership and licenses, including but not limited to agreements and how business is conducted in the DoD to facilitate agreements between disparate parties, leading to agreement on strategies.

Comprehensive Benefits Offered:

• Paid federal observed holidays
• 401(k) Eligible on your first day
• PTO

About GoldenWolf:

GoldenWolf is a Service-Disabled Veteran-Owned, Women-Owned Small Business that provides comprehensive facility management and support services to federal agencies. The company specializes in delivering a wide range of professional services, including facilities condition assessments, quality assurance, construction management, strategic planning, and technical support across civilian and defense sectors. We invite you to visit the GoldenWolf website at www.goldenwolf.com to learn more about the organization and explore other career opportunities.

Equal Employment Opportunity (EEO):

It has been and will continue to be a fundamental policy that GoldenWolf, LLC., is an Equal Opportunity Employer, including veterans and individuals with disabilities, committed to maintaining world-class facilities through technical excellence and innovation.

Education:

• Minimum of a high school degree

Professional Experience:

• 1-3 years' experience in DoD facility healthcare workspace
• 5 years' work experience in healthcare

Required Qualifications:

• NACI Clearance (or the ability to obtain it)
• Strong analytical and communication skills
• Proficiency in computers and Microsoft Office
• Must be a U.S. citizen

Preferred Qualifications:

• Experience with Defense Health Agency Facility Enterprise
• Familiarity with construction, maintenance. and operations guidelines, specifications, design criteria, etc.
• Experience in healthcare environments