Executive Administrative Partner

Lenovo is seeking a seasoned Executive Administrative Partner to provide high-level support to its senior leadership team and ensure seamless operations within a fast-paced, global environment.

This role demands a proactive, detail-oriented professional who thrives in dynamic settings and can manage a broad spectrum of administrative responsibilities with discretion and efficiency. The ideal candidate will be instrumental in enabling executive productivity and organizational effectiveness.

Job Responsibilities:

• Responsible for pro-active calendar management / gatekeeper coordinating internal/external meetings
• Attend executive staff meetings, tracking actions and following up on outstanding items.
• Assist with specific projects paying high attention to detail on event planning
• Collaborate in workshops and team events
• Arrange multi-leg international and domestic travel, Pro-active tracking of all flight and ground transportation
• Complete understanding of company policies and tools
• Educate executives on policy and new procedures (spend limits, city caps)
• Review/approve expense reports on behalf of executive. Process expense reports and reconcile against statements
• Maintain confidentiality of all sensitive or proprietary information
• Generate and format presentations
• Assist extended team members with administrative duties as needed
• Provide mentorship to administrative assistants in support center

Basic Qualifications:

• Associates Degree or combined 3+ years of experience supporting executives in a corporate environment
• Proficient in MS Office 365 Suite

Preferred Qualifications:

• High degree of initiative and ability to anticipate needs
• Ability to practice best judgement when making decisions on behalf of executive
• Ability to work across GEO's and outside of traditional US working hours as needed
• Ability to work independently in a fast-paced environment with professionalism and tact
• Excellent communication and interpersonal skills and the ability to collaborate effectively with others
• Strong leadership skills
• Positive, can-do attitude willing to help team and peers
• Ability to prioritize effectively and take ownership of responsibilities
• Strong attention to detail demonstrating accuracy and thoroughness of work
• Flexibility to accommodate an ever changing, global environment with strong analytical skills to find solutions