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Recruiting Administrative Assistant

Spectraforce Technologies
United States, New York, East Aurora
Aug 22, 2025
Job Title: Recruiting Administrative Assistant Duration: 12 Months Location: East Aurora NY 14052 Shift: 8 am to 5 pm EST Job Description As a Recruiting Coordinator, you'll partner with Clients's recruiters to provide comprehensive recruiting support for hourly/non-exempt and salary/exempt level positions. You'll conduct initial resume reviews, schedule interviews at various U.S. sites, coordinate travel arrangements, and facilitate the onboarding process for new employees. This is an exciting opportunity for you to join the Talent Acquisition Team and build strong working relationships with managers across the company. Responsibilities: Demonstrate Clients's Culture & Philosophy as the first point of contact for potential candidates. Work closely with the recruiters to conduct resume reviews based on job description requirements and manager preferences. Coordinate and schedule telephone and onsite interviews. Communicate effectively with interview teams and managers to ensure candidate experience is positive, organized and welcoming. Coordinate travel arrangements for candidates, both coming to East Aurora facility as well as going to other U.S. Clients locations. Facilitate onboarding process, ensuring background check & toxicology test are completed and documented. Learn and comply with FAA requirements, working with candidates to obtain necessary training & drug screen. Effectively prioritize workload and manage changes in direction. Basic Qualifications: Bachelor's Degree in Business or HR Well-developed interpersonal skills allowing you to build relationships with managers, other HR staff and represent Clients positively in various settings inside and outside the organization Ability to work independently, making proactive and autonomous decisions to keep processes moving effectively Enjoy working in a high-volume, detailed and structured environment Ability to multi-task Experience working with Workday or similar Applicant Tracking System will be helpful. Preferred Skillset: Ability to multi-task effectively Professional and positive attitude Experience with Microsoft Outlook and ATS systems Strong attention to detail Flexibility to adapt to last-minute changes in interview schedules Availability between 8am-5pm EST, as we have recruiters on both the West and East coasts