Office Administrator

We are seeking a part-time contractor(approximately 20 hours per week) with the potential to grow into a permanent, full-time role. Scheduling is flexible, whether you prefer four 5-hour shifts or five 4-hour shifts per week, we're open to finding the right fit for the right person.

Responsibilities

• Office Operations & Facilities Management
  • Oversee daily mail operations, including sorting, distribution, and postage.
  • Communicate rules and best practices for Envoy.
  • Manage the budget for office lunches and snacks, ensuring consistency across all locations.
  • Procure office supplies, manage inventory, and coordinate office maintenance, cleaning, and repairs.
  • Manage lunch delivery apps, including employee list updates and coordinating deliveries.
  • Help coordinate shipping and manage FedEx account
• Events & Employee Engagement
  • Organize and execute employee events, such as happy hours, picnics, and seasonal celebrations.
  • Coordinate and celebrate employee milestones (birthdays, work anniversaries, marriages, new babies, etc.)
• Employee Support & Customer Service
  • Provide operational assistance to multiple office locations, ensuring consistent and friendly service.
  • Act as a go-to resource for employees, offering assistance and fostering a welcoming environment.
  • Continuously seek and apply employee feedback to enhance office services and experiences.

Qualifications
Education/Experience

• Bachelor's degree (or currently pursuing) in business administration, facilities management, or a related field preferred; equivalent experience also considered.
• Prior experience in an office environment required.
• Experience in a customer-facing role preferred.

Skills/Knowledge/Abilities

• Strong problem-solving skills and the ability to balance many priorities at once
• Proficiency in Microsoft Suite
• Ability to work independently and as part of a team
• Customer service orientated approach
• Excellent communication skills, with the ability to influence and build consensus across teams.
• Ability to respectfully challenge peers, and welcome the opportunity to be challenged
• Flexibility, resiliency, and curiosity

Compensation
The pay range for this position is $20 - $25 hourly.

Physical Requirements
Remaining in a seated position. Long hours on the computer keyboard. Prolonged periods of standing and/or walking. Ability to lift up to 15 lbs on a regular basis.

Working Conditions
Approximately 100% of the time is spent in the office environment, utilizing computers (frequent use of MS Word, MS Excel, Outlook, Access, PowerPoint, Publisher and Adobe etc.), telephones, and general office equipment.

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Our company-wide approach to diversity, equity and inclusion is focused on our workplace, community, and business outcomes. We believe DEI is a key component to our mission of delivering renewable solutions and leading the transition to a sustainable energy future. As such, we strive to become a more diverse, equitable and inclusive workplace by increasing access and development opportunities for underrepresented talent. Our aspiration is to build a culture of belonging and accountability by creating opportunities for growth and continuous listening to ensure actionable progress.

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