Pre-Employment Coordinator

Pre-Employment Coordinator
Location: Remote (FL, GA, or NY) Full-Time, Exempt
Reports to: Director of Human Resources

AccordCare and our family of brands is a premier in-home personal care company providing services to people of all ages and levels of need. A better quality of care comes from exceptional caregivers and AccordCare only hires the best! AccordCare is an employee-friendly company. We focus on our employees to ensure they have a healthy work and life balance. Our employees become our family, and through excellent training and support, they are ready to serve our clients with a fresh perspective on successful aging.

About This Opportunity

Join our Human Resources team as a Pre-Employment Coordinator, where you'll play a critical role in ensuring healthcare professionals are properly vetted and ready to provide safe, quality patient care. This remote position offers the opportunity to work with a dynamic healthcare organization while managing the essential pre-hire process that protects both our patients and our organization.

What You'll Do

As our Pre-Employment Coordinator, you'll be responsible for managing the complete pre-hire journey from offer acceptance through the employee's first day. Your key responsibilities include:

Core Responsibilities

• Manage the full pre-employment process ensuring all requirements are completed accurately and on time
• Coordinate background checks, drug screenings, and required medical clearances in compliance with company policy and applicable laws
• Verify professional licenses, certifications, and credentials through primary source verification methods
• Maintain accurate electronic personnel files in our HRIS system, ensuring compliance with company, state, and federal recordkeeping requirements
• Serve as the primary liaison between recruiters, hiring managers, and candidates to resolve outstanding requirements and provide status updates

Additional Key Functions

• Review pre-employment results and escalate exceptions for appropriate review
• Track and report on pre-employment pipeline metrics, identifying bottlenecks and recommending process improvements
• Maintain onboarding trackers and dashboards to monitor progress and flag missing documentation
• Manage new hire entry and processing in the HRIS system, including documentation verification and workflow initiation
• Submit IT requests for hardware/software needs based on role-specific requirements
• Support internal audits and regulatory review preparation

What We're Looking For

Education & Certification

• Bachelor's degree in Human Resources, Healthcare Administration, Business Administration, or related field (preferred)
• Professional HR certification (PHR, SHRM-CP) preferred

Experience Requirements

• Minimum 2 years of experience in HR, recruiting, credentialing, or compliance
• Healthcare industry experience strongly preferred
• Multi-state regulatory experience strongly preferred
• Knowledge of pre-employment regulations specific to NYSDOH, AHCA (Florida), and GCHEXS (Georgia)

Technical Skills

• Proficiency in UKG or similar HRIS systems
• Advanced skills in Microsoft Office Suite (Excel, Outlook, Word)
• Experience with electronic document and signature platforms
• Applicant tracking system experience preferred

Essential Qualities

• Exceptional attention to detail and organizational skills
• Strong time management abilities with a high sense of urgency
• Ability to handle confidential information with integrity and discretion
• Excellent communication skills for working with candidates, managers, and external vendors
• Deep understanding of background screening, license verification, and employment eligibility requirements

Work Environment

This is a fully remote position that requires:

• A quiet, professional home workspace with reliable high-speed internet
• Extended computer use and frequent phone/virtual communication
• Occasional travel or in-person support at branch locations may be required
• Standard physical activities including sitting, standing, walking, and light lifting

Why Join Our Team?

• Remote flexibility with the stability of a growing healthcare organization
• Direct impact on patient safety and organizational compliance
• Professional development opportunities in healthcare HR and compliance
• Collaborative environment working closely with Talent Acquisition and HR teams
• Growth potential within our expanding organization

Ready to Apply?

If you're detail-oriented, compliance-focused, and passionate about ensuring healthcare organizations maintain the highest standards, we want to hear from you. This role reports directly to the Director of Human Resources and offers the opportunity to be a subject matter expert in healthcare pre-employment processes.