Executive Suite Coordinator

Shift:Monday - Friday 8:00 a.m. to 5 p.m.
Department: Executive Administration
Compensation:

* Base Pay Range: $19.15 - $30.23 per hour, based on experience.

ABOUT THE JOB

Step into a high-visibility role at MU Health Care as our Executive Suite Coordinator. This is your opportunity to be the first face of our executive offices, representing the health system with professionalism, discretion, and impact.

As the Executive Suite Coordinator, you will serve as the primary point of contact for senior leaders and distinguished guests, ensuring every interaction reflects the excellence of MU Health Care. Located at the front desk of our executive offices, you will function as both ambassador and gatekeeper-greeting visitors with professionalism, providing direct support to executives and their assistants, and helping manage the daily rhythm of our leadership team. This role is highly visible and requires exceptional communication skills, sound judgment, and a polished presence.

Beyond reception responsibilities, you will also play a key role in keeping the executive office operating smoothly. This includes managing supplies and inventory, overseeing service requests, handling mail, coordinating use of the executive vehicle, and ensuring the overall office environment remains professional and well-functioning. Success will require proficiency in Microsoft Office-particularly Outlook, Excel, Word, and Teams-along with the ability to manage details with accuracy and accountability. Ideal for someone seeking to grow into advanced administrative roles, the Executive Suite Coordinator role provides a platform to demonstrate excellence in a setting where precision, professionalism, and presence matter every day.

ABOUT MU HEALTH CARE

At MU Health Care, we have an inspired, hard-working and collaborative environment driven by our mission to save and improve lives. We believe anything is possible and rally around solutions. We celebrate innovation and offer opportunities to be a part of something bigger - to have a voice and role in the work that is serving our community and changing the field of medicine.

Our academic health system - the only in mid-Missouri - is home to multiple hospitals, including the region's only Level 1 Trauma Center and region's only Children's Hospital as well as over 90 specialty clinics. Here, you can define your career among our many clinical and nonclinical positions - with growth, opportunity and support every step of the way.

Learn more about MU Health Care.

Learn more about living in mid-Missouri.

EMPLOYEE BENEFITS

* Health, vision and dental insurance coverage starting day one

* Generous paid leave and paid time off, including nine holidays

* Multiple retirement options, including 100% matching up to 8%and full vesting in three years

* Tuition assistance for employees (75%) and immediate family members (50%)

* Discounts on cell phone plans, rental cars, gyms, hotels and more

* See a comprehensive list of benefitshere.

DETAILED JOB DESCRIPTION

* Assist unit management in business or fiscal administration for the unit. Provide high-level support in the processing, documentation, and monitoring of unit budgets, funding, grants, contracts, payroll, employment, travel, billing, and/or purchasing. May independently or under the guidance of MU Health Care professionals establish internal accounts and record-keeping systems and establish needed accounting support via MU Health Care information systems. May assist in unit efforts to acquire alternate sources of funding.

* Oversee and/or perform a range of diverse administrative activities for the department or organizational unit; serve as a central liaison with other departments and external constituencies in the resolution of a variety of day-to-day matters concerning the unit.

* Perform varied, advanced secretarial and administrative work unique to the operating unit requiring initiative and independent judgment. May provide secretarial support to unit manager (e.g., typing, calendar management, office reception, and writing original correspondence).

* Schedule and/or assist with events, functions, conferences, and/or projects. May develop a marketing plan and associated materials.

* Coordinate the documentation and processing of routine personnel actions. Review actions for budget impact, authorization, and compliance with campus policy. Bring variances to unit management's attention for authorization or modification. Ensure proper coding of personnel actions for MU Health Care information systems and reporting.

* May complete unit/department-specific duties and expectations as outlined in department documents.

REQUIRED QUALIFICATIONS

* Associate's degree or an equivalent combination of education and experience from which comparable knowledge, skills and abilities can be acquired.

* Two (2) years of experience in related field.

PREFERRED QUALIFICATIONS

* Additional license/certification requirements as determined by the hiring department.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met with or without reasonable accommodation. The performance of these physical demands is an essential function of the job. The employee may be required ambulate, remain in a stationary position and position self to reach and/or move objects above the shoulders and below the knees. The employee may be required to move objects up to 10 lbs.

The University of Missouri is an Equal Opportunity Employer.